How to bid on Refrigeration Preventative & Corrective Maintenance & Repair for WV Dept of Agriculture

What the agency is buying

The West Virginia Department of Agriculture needs an open-end contract for refrigeration preventative and corrective maintenance and repair services. This work will be performed at the Cedar Lakes Conference Center in Charleston, WV. This is an opportunity for businesses specializing in cooling or refrigeration services.

Key dates and deadlines

The solicitation was published on August 14, 2026. All responses are due by September 08, 2026, at 1:30 PM ET. There is a mandatory pre-bid meeting; details and deadlines for this meeting are in the attached solicitation documents. Questions about the solicitation must be submitted in writing to Larry D. McDonnell before the question period deadline.

Who this opportunity suits

This opportunity is suitable for firms with expertise in equipment maintenance, specifically cooling or refrigeration services. Vendors should be prepared to provide both preventative and corrective maintenance and repair services for refrigeration units.

The solicitation is categorized under 'equipment' and specifically mentions 'cooling or refrigeration services' as commodity lines.

How to respond

To access the full solicitation, go to West Virginia's wvOASIS Vendor Self Service portal. Once there, open 'View Published Solicitations'. Search for solicitation number CRFQ-1400-AGR2700000008-1 to find the details and attached documents. You will need to register a free vendor account to download documents and submit your response. Ensure your response is submitted as directed in the solicitation before the deadline.

Tips for a competitive response

Carefully review all attached solicitation documents, especially those detailing the mandatory pre-bid meeting. Attending this meeting is crucial as it is a requirement for your bid to be considered. Pay close attention to the scope of work for both preventative and corrective maintenance to ensure your proposal covers all requirements.

Submit any questions you have in writing to Larry D. McDonnell before the specified question deadline. This ensures you receive official clarification. When preparing your response, highlight your firm's experience with similar open-end contracts and your capability to provide comprehensive refrigeration services for a facility like the Cedar Lakes Conference Center.