How to bid on Record Retention and Management Services for NYS Office of Mental Health

What the agency is buying

The New York State Office of Mental Health (NYS OMH) is looking for vendors to provide record retention and management services. This work is for their Central Office division and covers locations in Marcy, Ogdensburg, and community-based operations across New York State.

This opportunity is for businesses specializing in managing and storing records, which is a critical service for government agencies to maintain compliance and operational efficiency.

Key dates and deadlines

This Request for Proposals (RFP) was published on July 29, 2026. The deadline for submitting proposals is September 30, 2026, at 11:59 PM ET. It is important to note that the agency will not accept any late proposals, so timely submission is essential.

Who this opportunity suits

This opportunity is suitable for firms with expertise in freight, moving, warehousing, and delivery, specifically those with a strong focus on record retention and management. Businesses that can handle sensitive documents and provide secure storage and retrieval services across multiple locations in New York State would be a good fit.

How to respond

To access the full solicitation details, you should first open the link to the NY State Contract Reporter search where the advertisement appears. No login is needed for this initial step. To view the complete advertisement, all related documents, and any question-and-answer sections, you will need to create a free vendor account on the NY State Contract Reporter.

Once you have access to the full ad, follow the specific instructions provided within it to submit your bid. The advertisement will be identified by a Contract Reporter number (CR#).

Tips for preparing a competitive response

When preparing your proposal, clearly outline your experience with record retention and management, especially for large organizations or government entities. Detail your security protocols for handling sensitive information and your capacity to serve multiple locations, including those specified in Marcy, Ogdensburg, and statewide community-based operations.

Ensure your proposal directly addresses all requirements listed in the solicitation documents. Pay close attention to the submission instructions and deadlines, as late proposals will not be considered. A well-organized and thorough response that demonstrates your understanding of the agency's needs will be key.