How to bid on bleacher system purchase and installation for the DEPT of Defense

What the agency is buying

The Department of Defense needs a contractor to remove old bleachers and install a new wall-attached, manually operated telescopic bleacher system at the Youth Center at Tinker Air Force Base, Oklahoma. The existing bleachers are 25 years old and need replacement for safety and reliability.

The new system should be approximately 45 feet long with five rows, include ADA-compliant wheelchair and companion seating, and meet specific safety and building code requirements. While a specific brand is mentioned, equivalent products that meet or exceed all stated characteristics may be offered.

Key dates and deadlines

This solicitation was published on August 26, 2026. An optional site visit is scheduled for September 1, 2026. Questions about the solicitation are due by September 3, 2026, at 2:00 PM CST. All responses to this Request for Proposal (RFP) must be submitted by September 14, 2026, at 2:00 PM CST.

Who this opportunity suits

This opportunity is a small-business set-aside under NAICS code 337127. It is suitable for firms that specialize in manufacturing, supplying, and installing institutional furniture, particularly seating systems like bleachers. Contractors should have experience with demolition and installation, ensuring no damage to surrounding structures.

The work requires adherence to specific dimensional, material, construction, operational, and safety standards, including ADA and International Building Code (IBC) compliance. A factory-certified installer is required for the installation.

How to respond

To access the solicitation, click “View original source” on the portal. If you land on the homepage, click it again to go directly to the bid. You may need a free account to view all documents.

For the optional site visit on September 1, 2026, or to submit questions by September 3, 2026, at 2:00 PM CST, contact Lauren Rodgers at [email protected] and Contracting Officer MSgt Kristoforus Wenas at [email protected]. Your final response is due by September 14, 2026, at 2:00 PM CST.

Practical tips for a competitive response

Carefully review the updated Statement of Work (SOW) to understand all requirements, especially the shift from brand-name-only to brand-name-or-equal. If proposing an equivalent product, clearly identify the manufacturer and provide sufficient descriptive literature, specifications, and technical information to demonstrate how your product meets or exceeds all salient characteristics.

Pay close attention to the demolition and site preparation requirements, including the 100% damage-free clause and the need for repairs at contractor expense. Ensure your proposal details how you will meet all accessibility compliance (ADA) and safety features, including aisle handrails, end rails, and locking mechanisms. Highlight your plan for providing comprehensive operational and safety training to the Youth Center staff and confirm that your installation will be performed by a factory-certified installer, followed by a formal safety test.