How to bid on a Public Address (PA) System Upgrade for Sanford Airport Authority

What the agency is buying

The Sanford Airport Authority is seeking bids to upgrade the Public Address (PA) system at Orlando Sanford International Airport. This project aims to improve the reliability, intelligibility, and overall performance of the existing system, which is nearing the end of its useful life.

The upgrade includes modernizing existing components, enhancing audio coverage, implementing system redundancy, establishing centralized management, and integrating with current airport systems. The goal is to ensure reliable passenger announcements, emergency communications, and operational messaging, while meeting all relevant regulatory requirements.

Key dates and deadlines

The deadline for submitting bids is September 24, 2026, at 2:00 PM ET. All bids must be submitted by this time.

Questions regarding the solicitation must be submitted through the OpenGov platform by September 16, 2026, at 5:00 p.m. local time. Questions received after this deadline may not be answered. There will be no pre-solicitation conference for this opportunity.

Who this opportunity suits

This opportunity is specifically for AtlasIED-authorized Enterprise System Integrators (ESIs). Bidders must have staffed offices located within the State of Florida and demonstrate the ability to provide on-site support.

The project is categorized under equipment, focusing on the modernization and integration of public address systems within an airport environment.

How to respond

To access the solicitation documents and submit your response, you need to use the Sanford Airport Authority's procurement platform, OpenGov Procurement. You will need to sign in or create a free vendor account on OpenGov.

Once logged in, you can download plans, ask questions through the designated Q&A section, join the planholders list, and submit your bid before the deadline. Addenda notices will also be distributed through OpenGov.

Practical tips for a competitive response

Ensure your firm meets all specific qualifications, especially being an AtlasIED-authorized Enterprise System Integrator with a staffed Florida office and on-site support capability. Clearly demonstrate how you meet these requirements in your submission.

Carefully review all solicitation documents to understand the full scope of work, technical specifications, and compliance requirements. Pay close attention to the integration needs with existing airport systems and all applicable aviation, building, fire, and life-safety regulations.

Submit any questions you have well before the September 16, 2026, deadline through the OpenGov platform. This ensures you receive official clarifications that can inform your bid. Double-check that your bid is complete and submitted through OpenGov by the September 24, 2026, deadline.