How to bid on professional auction services for San Mateo County

What San Mateo County is buying

The County of San Mateo's Aging and Disability Services (ADS) is seeking a contractor to provide professional auction services. This involves inventorying, cataloging, marketing, and selling personal property from clients' estates through a competitive bidding process. The main goals are to ensure clients receive a reasonable return on their sold goods and that all auction processes are clear and understood by the County, clients, and the vendor.

Key dates and what happens at the deadline

This Request for Proposal (RFP) was published on August 27, 2026. The deadline for submitting your proposal is October 06, 2026, at 8:00 PM ET. All responses must be submitted by this time.

It is important to submit your proposal before the deadline, as late submissions may not be considered. Any questions or requests for clarification should also be made well in advance of the deadline.

Who this opportunity suits

This opportunity is suitable for firms specializing in professional auctioneering services, particularly those with experience in estate sales and managing personal property for public guardian or public administrator programs. Vendors should be adept at inventory management, cataloging, marketing, and conducting competitive bidding processes. The relevant category for this work is professional services.

How to respond to this solicitation

To access the solicitation documents and submit your response, you will need to use OpenGov Procurement, the agency’s procurement portal. First, locate the original source of this opportunity. OpenGov Procurement may perform a brief security check when you first access it.

You will need to sign in or create a free vendor account on OpenGov Procurement. This account will allow you to download plans, ask questions, join the planholders list, and submit your proposal. Any addenda or updates to the solicitation will be communicated through OpenGov.

Tips for preparing a competitive response

When preparing your proposal, clearly outline your procedures for inventorying, cataloging, marketing, and selling personal property. Emphasize how your approach ensures transparency and maximizes returns for clients. Provide examples of your experience with similar estate sales or public programs.

Detail your proposed fee structure and any associated costs. Ensure your proposal directly addresses the County's goals of clear processes and reasonable client returns. Review all solicitation documents carefully and respond to every requirement to demonstrate your understanding and capability.