How to bid on Printing and Mailing Services for the City of Madison

What the City of Madison is buying

The City of Madison is looking for vendors to provide printing and mailing services. This specific opportunity is for the Madison Police Department. If your business offers these types of services, this could be a relevant opportunity for you to work with a local government agency.

Key dates and what happens at the deadline

This solicitation was published on September 03, 2026. The deadline for submitting your response is September 25, 2026, at 3:00 PM ET. All responses must be received by this time; late submissions are typically not accepted.

Who this opportunity suits

This opportunity is suitable for businesses that specialize in printing and mailing services. Firms with experience in handling official documents and bulk mailings for government or similar organizations would find this particularly relevant. This falls under the general category of supplies and services.

The solicitation number is 15059-0-2026.

How to respond

To access the full details and respond, you need to go to the Wisconsin VendorNet bid search. You do not need an account to view the solicitation. Once there, paste the solicitation number, 15059-0-2026, into the “Solicitation Reference #” box and click Search. Then, click on the matching row to open the solicitation details.

The posting will provide specific instructions on how to submit your response. Some solicitations may accept responses via fax or email, while others might direct you to a platform like ShopUW+. Make sure to follow these instructions precisely before the deadline.

Tips for preparing a competitive response

When preparing your response, carefully read all sections of the solicitation to understand the exact requirements for printing and mailing. Pay close attention to any specifications regarding print quality, paper types, mailing schedules, and data handling. Ensure your proposal clearly demonstrates your capacity to meet all these needs.

Provide a detailed breakdown of your pricing for all requested services. Accuracy and clarity in your cost proposal are crucial. If the solicitation asks for references, include those from past clients who can attest to your reliability and quality of service. Always double-check that all required forms and documents are completed and submitted correctly before the deadline.