Bid guide
How to bid on Fire Response Vehicle Maintenance for the City of Harrisonburg
What the City of Harrisonburg is buying
The City of Harrisonburg is looking for a contractor to provide preventive maintenance and repair services for its fire apparatus and other special-service response vehicles. This is an opportunity for businesses specializing in vehicle maintenance to work with a local government agency.
Work locations can include fire stations, the City's Central Garage, or the contractor's own facility. However, proposals that offer to perform all work at City facilities will not be accepted. The contractor's facility must be within 75 road miles of 80 Maryland Avenue, Harrisonburg, VA 22801.
Key dates and what happens at the deadline
This Request for Proposal (RFP) was published on August 24, 2026. The deadline for submitting your proposal is September 16, 2026, at 11:00 AM ET. All proposals must be submitted by this time.
It is important to submit your response before the deadline. Late submissions are typically not considered for evaluation.
Who this opportunity suits
This opportunity is suitable for businesses that specialize in the maintenance and repair of heavy-duty vehicles, particularly fire apparatus and other specialized response vehicles. Vendors should have a facility located within 75 road miles of Harrisonburg, VA.
Firms with experience in fleet maintenance for government or emergency services will find this relevant. The category for this solicitation is facilities.
How to respond to this solicitation
To access the full solicitation documents, you need to go to eVA, Virginia's eProcurement portal. The solicitation number is 127044. You can view the posting publicly without an account.
To submit a response, you will need to sign in with a free eVA vendor account. Make sure to complete your sign-in process and submit your proposal through the portal before the deadline.
Tips for preparing a competitive response
When preparing your proposal, clearly outline your experience with fire apparatus and special-service vehicle maintenance. Detail your proposed approach to both preventive maintenance and repair services.
Emphasize your facility's capabilities and its proximity to Harrisonburg, as the location requirement is specific. Ensure your proposal clearly states how you will utilize your facility and City facilities, keeping in mind that 100% work at City facilities is not accepted. Provide clear pricing and demonstrate your understanding of the City's needs for reliable vehicle upkeep.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Harrisonburg; the original posting controls.