How to respond to the Indian Health Service biomedical equipment maintenance notice

What the Indian Health Service is seeking

The Indian Health Service is gathering capability information from businesses that can provide preventive maintenance and inspection services for biomedical equipment at five clinics in Idaho, Oregon, and Washington. The planned base period is April 1, 2027, through March 31, 2028, with four one-year options.

This is a sources-sought notice, not a request for bids or quotes. Responses will help the agency assess the market and decide how to acquire the services; a request for quotes may follow. The notice states a preference for eligible Indian-owned businesses.

Deadline and what happens next

Responses are due November 6, 2026, at 3:00 PM ET. The agency says capability statements must be submitted by email and received by the deadline.

This notice does not ask vendors to submit prices or compete for an award. It is market research, and a solicitation may be issued later.

Who this opportunity may suit

This opportunity may suit firms that provide preventive maintenance and inspection for biomedical equipment and can demonstrate the capability and capacity to serve clinics across Idaho, Oregon, and Washington.

The notice seeks information from native small businesses, other small businesses, and large businesses, including firms with statuses such as HUBZone, service-disabled veteran-owned, veteran-owned, 8(a), women-owned, or small disadvantaged. It identifies NAICS code 811210 and gives preference to Indian Small Business Economic Enterprises and/or Indian Economic Enterprises.

How to submit a response

Prepare a capability statement in MS Word or PDF and email it to [email protected], with a copy to [email protected]. Put 75H71327Q00002 in the subject line. The notice says respondents must be registered in SAM and complete the Online Representations and Certifications Application.

Include your business name; point-of-contact name, phone, and email; UEI and CAGE code; NAICS code; small or large business size; business type or socioeconomic status; evidence of capability and capacity; and the completed self-certification template. Mark any proprietary information. The notice states that response preparation costs will not be reimbursed.

To view the opportunity through the portal, click “View original source.” If the first click opens the portal homepage, click again to reach the bid. A free account may be needed to view documents, though it is not required for every opportunity.

Prepare a clear capability statement

Explain which preventive maintenance and inspection services your firm performs and how your experience relates to biomedical equipment. Give concrete examples that help the agency assess your capability and capacity, without including claims you cannot support.

Check that your business-size and ownership or socioeconomic-status information is accurate and consistent across the capability statement and self-certification. Confirm the email recipients, subject line, file format, and deadline before sending.