How to bid on POS and card system replacement for Washburn University

What Washburn University is buying

Washburn University is seeking a cloud-based campus card and dining solution that includes a point-of-sale system, meal plan management, and card production integration. It must support dining, retail, convenience store, catering, and campus service operations.

The solution must integrate with university systems and third-party applications, support meal plans, stored-value accounts, mobile credentials, and payment processing, and provide reporting and analytics. The RFP also calls for implementation, training, integration, maintenance, 24/7 technical support, and PCI DSS compliance.

Key dates and the deadline

The RFP was posted October 19, 2026. Questions are due October 30, 2026. Proposals are due November 6, 2026, at 3:00 PM ET.

Submit through BidNet Direct, or as the notice directs, before the closing time. Allow time to complete the submission and check that it has been received.

Who this opportunity suits

This opportunity may suit technology firms that provide campus card, dining, POS, meal plan management, or card production solutions. Vendors should be prepared to address the required integrations, payment processing, security, implementation, training, maintenance, and ongoing support.

How to access and respond

Open the solicitation on BidNet Direct using the “View original source” option. The title and dates are public; sign in with a free BidNet Direct vendor account to view the full notice, documents, and addenda.

Submit your response through BidNet Direct, or follow the submission method stated in the notice. Review the notice and all addenda before preparing and submitting your proposal.

Prepare a focused proposal

Show clearly how your solution addresses each stated need, including the POS and meal plan platforms, card production integration, supported campus operations, and university and third-party integrations. Explain how the system handles meal plans, stored-value accounts, mobile credentials, payments, and reporting.

Describe your approach to PCI DSS requirements, implementation, training, maintenance, and 24/7 technical support. Check that your response is complete, answers the requested items in the order given, and is submitted before the deadline.