How to bid on an Arc Flash Study for Pinon Health Center with Indian Health Service

What the Indian Health Service is buying

The Indian Health Service (IHS) is seeking a contractor to perform an arc flash study, a device coordination study, and install arc flash labels at the Pinon Health Center in Pinon, Arizona. This work is scheduled to occur between April 1, 2025, and December 31, 2025.

This opportunity is specifically set aside for Indian Small Business Economic Enterprises (ISBEEs). If your firm qualifies as an ISBEE and specializes in electrical engineering studies and safety labeling, this could be a relevant project for your business.

Key dates and what happens at the deadline

This Request for Quotation (RFQ) was published on January 30, 2025. The deadline for submitting your offer is February 10, 2027, at 7:00 PM ET. All offers must be submitted by this date and time to be considered.

Questions about the solicitation must be submitted in writing at least five days before the closing date. Offers should be emailed directly to the Contracting Officer, Whitney Shorty, at [email protected]. The offer size is limited to 6MB.

Who this opportunity suits

This opportunity is suitable for Indian Small Business Economic Enterprises (ISBEEs) with expertise in electrical engineering, specifically in performing arc flash studies, device coordination studies, and installing safety labels. The relevant North American Industry Classification System (NAICS) code is 541330, which covers engineering services, with a small business size standard of $16.5 million.

Firms with a proven track record in similar projects, particularly within healthcare facilities or government settings, will be well-suited for this bid.

How to respond to this solicitation

To access the full solicitation details, click “View original source” on the portal. If you land on the portal’s homepage, click it again to go directly to the bid. You may need a free account to view all documents.

Your offer must include several specific documents to be considered responsive: a completed and signed Fee Schedule (pricing), a list of at least three similar past projects with detailed descriptions, locations, dollar amounts, and performance periods, a customer reference letter from a past project, proof of your firm's qualifications to perform the work, and a logistics plan detailing how you will provide the services. You must also provide a completed IHS IEE Representation Form.

Tips for preparing a competitive response

Ensure your pricing is competitive and clearly presented on the provided Fee Schedule. The government will consider competitive rates during negotiation.

For your experience section, select past projects that are highly relevant to arc flash and device coordination studies and label installation. Detail how these projects demonstrate your firm's capability to meet the requirements of this solicitation.

Your qualifications should clearly show that your team has the necessary certifications, licenses, and expertise for this specialized electrical work. The logistics plan should be practical and demonstrate a clear understanding of how to execute the project efficiently at the Pinon Health Center.

Since past performance, experience, qualifications, and logistics are significantly more important than price in the evaluation, focus on making these sections strong and compelling. Also, ensure you accurately complete the IHS IEE Representation Form and all other required representations and certifications.