How to bid on Physical Access Control System Services for the DEPT of Defense

What the Air Force is buying and why it matters

The Department of Defense, specifically the Air Force Research Laboratory at Kirtland Air Force Base in New Mexico, is seeking information from businesses that can provide physical access control system (PACS) services. These services include troubleshooting, repair, installation, system expansion, and integration, as well as common access card (CAC) integration support, software diagnostics, and technical support.

This is a Request for Information (RFI) for market research purposes only. It is not a request for proposals or a promise to issue a solicitation. The information gathered will help the Air Force develop its acquisition strategy. Any future contract may be a five-year Blanket Purchase Agreement (BPA) covering 2026 to 2031.

Key dates and what happens at the deadline

This RFI was published on August 26, 2026. Responses are due by September 16, 2026, at 7:00 PM ET. This is a deadline for submitting information for market research, not a bid submission for a contract.

After the deadline, the Air Force will review the submitted information to determine the availability and adequacy of potential sources. Not responding to this RFI does not prevent participation in any future solicitation, should one be issued.

Who this opportunity suits

This opportunity is suitable for businesses specializing in physical access control systems, security system integration, and related professional services. The Air Force is looking for firms capable of providing comprehensive diagnostics, troubleshooting, testing, and corrective repair for PACS.

The relevant NAICS code for this type of work is 561621, Security Systems Services (except Locksmiths). Companies should have experience with on-site support at government facilities.

How to respond to this RFI

To respond, you must submit your information directly to the listed contact. Your response is limited to 10 pages. Ensure you use the subject line FA9451-26-S-PRSPACS in your communication.

You must be registered with the System for Award Management (SAM.gov) to be eligible for any future contract award or payment from a DOD activity. Information on registration and annual confirmation requirements can be found on the SAM.gov website.

Practical tips for preparing a competitive response

Since this is an RFI, focus on clearly demonstrating your company's capabilities and experience with PACS troubleshooting, repair, installation, and integration. Highlight specific projects or past performance that align with the described services.

Keep your response concise and within the 10-page limit. Address all the required information mentioned in the RFI. While proprietary information can be submitted, it should be clearly marked. Consider submitting non-proprietary information where possible.

Ensure your SAM.gov registration is active and up-to-date. This is a fundamental requirement for doing business with the Department of Defense.