How to bid on Pasadena’s Public Records Act System Replacement RFI

What Pasadena is seeking

The City of Pasadena is gathering information about systems that could replace its existing Public Records Act request management system. It wants to improve coordination across departments, operational efficiency, the public experience, and compliance with legal and accessibility requirements.

This is a Request for Information, not a purchase commitment. The City plans to use vendor input to inform a future procurement strategy.

Deadline and what it means

The RFI deadline is December 4, 2026, at 8:00 PM ET. Submit your response through OpenGov Procurement before that time.

Who this opportunity suits

This RFI is relevant to technology vendors with solutions for managing public records requests, especially those that support cross-department coordination, public access, and legal and accessibility needs. The City is also seeking information about implementation approaches and industry practices.

How to access and respond

Open the opportunity’s original source to reach the City’s OpenGov Procurement project page. A brief security check may appear the first time; let it finish so the page can load.

Sign in or create a free vendor account to download project documents, ask questions, join the planholders list, and submit your response. OpenGov also sends addenda notices.

Prepare a useful RFI response

Explain what your solution can do in relation to the City’s stated goals. Be specific about request coordination, workflow improvements, the public experience, and how your approach addresses legal and accessibility requirements.

Describe your implementation approach and relevant capabilities clearly. Keep claims concrete, distinguish available features from proposed ones, and check OpenGov for project documents, questions, and addenda before submitting.