How to bid on executive office renovations for the Osage Nation

What the Osage Nation is buying

The Osage Nation is seeking bids for office renovations at its executive facilities in Pawhuska, Oklahoma. The project is listed as solicitation 27-C05, an invitation for bids, with a stated price range of $100,000 to $250,000.

The project will be awarded to one contractor. Davis-Bacon wages apply, contractors must report on the Monthly Employment Utilization Report (CC-257), and Osage Preference will apply.

Key dates and bid opening

A pre-bid meeting is scheduled for November 3, 2026. The full description gives the time as 1:00 p.m. CDT at the Osage Nation Tribal Development Conference Room, 1420 West Ave., Pawhuska, south door entrance. A site visit is scheduled immediately afterward. The summary separately lists the meeting time as 11:00 a.m.; check the current bid documents for the meeting time.

Bids must be received by November 12, 2026, at 1:00 p.m. CST at the Osage Nation Procurement Office, 111 John Dahl Ave., Pawhuska. The bids will be publicly read at 1:15 p.m. CST at the Osage Nation Law Building conference room 121, 1071 Grandview Ln., Pawhuska. The listing’s deadline field gives 2:00 p.m. ET, which is 1:00 p.m. CST; use the receipt deadline in the bid description and confirm it against the current documents.

Who this opportunity may suit

This opportunity is for construction firms with relevant office renovation experience and the ability to meet the solicitation’s requirements. Firms should be prepared to account for Davis-Bacon wages and the CC-257 monthly employment utilization reporting requirement.

The stated price range and single-contractor award may help firms assess whether the project fits their capacity. Osage Preference applies.

How to access the bid and respond

Use the listing’s “View original source” option to open the solicitation on the Osage Nation’s PlanetBids portal. The portal may first ask you to complete a “confirm you are human” check.

The scope, dates and document list are public. To download documents, receive addenda and submit an electronic bid, register a free PlanetBids vendor account with the Osage Nation and submit before the due date. Bid packets are also available from the Osage Nation Purchasing Office at 111 John Dahl Ave., Pawhuska.

Practical preparation for this bid

Read the full bid packet before pricing the work. Check the scope, submission instructions, required forms and any addenda, and make sure your response follows the requested format.

Attend the pre-bid meeting and site visit if you can. Use them to understand the work conditions and identify questions; check the current documents for the meeting time because the supplied information gives two different times.

Build Davis-Bacon wages and monthly CC-257 reporting into your staffing and cost planning. Allow time to complete your response, verify every required attachment and submit early enough to avoid a last-minute portal or delivery problem.