How to bid on Office Furniture for US Embassy Madrid

What the Department of State is buying

The U.S. Embassy in Madrid needs new office furniture for the second floor of its Chancery building. This includes purchasing and installing items like workstations, storage cabinets, and panels. The project may also involve disassembling, removing, and disposing of existing modular furniture.

This is a firm-fixed-price contract. The government plans to award it to the lowest-priced, technically acceptable, responsible offeror. Award may be made based on initial offers without discussions.

Key dates and what happens at the deadline

The solicitation was published on September 01, 2026. All responses must be submitted electronically by September 23, 2026, at 11:00 AM ET. Late submissions will not be considered. A pre-quotation conference and site visit are planned, and the date for this will be included in the full solicitation documents.

Who this opportunity suits

This opportunity is suitable for businesses that supply and install office furniture, particularly those with experience in large-scale projects involving workstations, storage, and panels. Vendors must be registered and active in the System for Award Management (SAM).

Additionally, offerors must possess all necessary permits and licenses to conduct business in Spain. Proof of these permits must be included with your offer.

How to respond

To access the solicitation, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view the documents, though this is not always required.

Quotes must be submitted electronically before the deadline. Ensure your email submissions do not exceed 30MB. If your submission is larger, send it in multiple emails. All questions should be directed to [email protected]. Questions via telephone will not be accepted.

Practical tips for preparing a competitive response

Carefully review all solicitation documents once they are released, paying close attention to the exact specifications for the furniture, installation requirements, and any details regarding the disassembly and disposal of existing items. Ensure your proposed solution meets all technical requirements.

Since the award may be made based on initial offers without discussions, it is crucial to submit your most competitive pricing and a complete, well-structured technical proposal from the outset. Double-check that all required permits and licenses for doing business in Spain are included with your offer. Also, confirm your SAM registration is active well before the deadline.