Bid guide
How to bid on Occupational Medical Services for the Department of Health and Human Services
What the agency is buying and why it matters
The National Institutes of Health (NIH) is conducting market research for a future contract to provide occupational medical services to its workforce. These services are essential for supporting a biomedical research community that faces various workplace hazards.
The scope of work includes urgent care, medical evaluations, immunizations, health surveillance programs, and employee assistance/counseling services. The NIH also anticipates a need for clinical operations across multiple fixed sites and a limited mobile component, such as seasonal flu clinics. This is a follow-on to an existing contract, indicating a continuous need for these services.
Key dates and what happens at the deadline
The deadline for submitting your capability statement is September 22, 2026, at 3:00 PM ET. This is a Request for Information (RFI), not a solicitation for a contract award. The NIH will use the responses to determine the appropriate acquisition strategy, including whether the requirement can be set aside for small businesses.
No award will be made from this notice, and the government will not reimburse any costs associated with responding. If a solicitation is issued in the future, it will be posted on SAM.gov.
Who this opportunity suits
This opportunity is suitable for firms with experience in occupational medical, ambulatory/clinical, or comparable health services. The NIH is specifically seeking responses from Service-Disabled Veteran-Owned Small Businesses (SDVOSB), HUBZone Small Businesses, Women-Owned Small Businesses (WOSB)/Economically Disadvantaged WOSB (EDWOSB), and other small business concerns.
Vendors should have experience providing services across multiple geographic locations concurrently, as performance is anticipated in Bethesda, Frederick, and Baltimore, MD; Research Triangle Park, NC; and Hamilton, MT. Experience with cost-reimbursement (CPFF) contracts and an adequate accounting system for such contracts is also important.
How to respond
To access the opportunity, click “View original source” on the portal. If you land on the portal’s homepage, click it again to go directly to the bid. You may need a free account to view documents, but for many bids, this is not required.
Submit an electronic capability statement, not exceeding 8-10 pages, to Contracting Officer Aytaj Vily at [email protected]. The subject line of your email should be “Sources Sought – Occupational Medical Services (OMS)”. Files should be in Microsoft Word or PDF format, single-sided, with a minimum 11-point font.
Practical tips for a competitive response
Clearly address your firm's experience in providing occupational medical or similar health services, especially within the last five years. For up to three relevant contracts, include customer, contract number, dollar value, period of performance, contract type, a brief scope, and whether you performed as a prime or subcontractor.
Highlight your ability to recruit, credential, and retain licensed clinical staff for federal occupational health work. If your firm is a small business, describe your ability to perform the primary requirements and comply with subcontracting limitations, indicating the percentage of work your firm would self-perform. Ensure your SAM.gov registration and socioeconomic certifications are active and current.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from National Institutes of Health; the original posting controls.