How to respond to the VA’s Pulsed Xenon UV Disinfection Systems notice

What the VA is researching

The Department of Veterans Affairs is conducting market research on pulsed-xenon ultraviolet environmental disinfection systems, including Xenex LightStrike+ or equivalent products, for VA medical centers and facilities nationwide. The agency is considering equipment options, warranty extensions and accessories needed for a complete, functioning system.

This is a sources-sought notice, not a request for bids, proposals or quotations. The VA is gathering information about available suppliers and products; it may or may not issue a solicitation later.

Deadline and what it means

Email your response by November 4, 2026, at 12:00 p.m. Eastern Time. The notice does not state what happens if a response arrives after the deadline, so plan to submit before then.

This response is for market research, not a contract award. The VA says it does not intend to pay for submitted information and is not obligated to acknowledge receipt or provide feedback.

Who this opportunity may suit

This notice may suit manufacturers and suppliers able to provide whole-room pulsed-xenon UV disinfection systems for healthcare facilities, along with any accessories required for full operation. The VA identifies NAICS 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing, with a size standard of 1,250 employees.

Respondents need an active SAM registration and must be certified with the appropriate NAICS code in SAM. SDVOSB and VOSB respondents must be verified in the SBA database at the time of submission.

How to access and respond

To reach the opportunity through the portal, click “View original source.” If it opens the portal homepage, click the link again to go to the notice. A free account may be needed to view documents, though some opportunities do not require one.

Email your response to the Contract Specialist and Contracting Officer at [email protected] and [email protected]. Use this subject line: Response to Sources Sought Notice 36C10X27Q0009.

Prepare a useful market-research response

Describe the system you can supply and explain how it meets the notice’s stated minimum technical requirements. Identify whether it is the named Xenex product or an equivalent, and clearly describe the complete solution, including accessories needed for full functionality.

Address the equipment options and warranty extensions you can offer. Check that your SAM registration and NAICS information are current, and, if responding as an SDVOSB or VOSB, confirm SBA verification before submitting.

Keep the response focused on the VA’s research needs: make product capabilities easy to assess, use clear product names and specifications, and allow time to confirm the email and subject line before the deadline.