Bid guide
How to respond to the BIS Annual Conference notice from the U.S. Department of Commerce
What the agency plans to buy
The U.S. Department of Commerce, on behalf of the Bureau of Industry and Security (BIS), intends to award the Washington Hilton Hotel a sole-source contract for conference facilities and related services for one BIS Update Conference on Export Controls and Policy.
The venue must accommodate about 1,630 participants in both theater seating and round-table lunch arrangements. This is a notice of intent, not a request for bids or proposals. A company may respond to explain why it can meet the requirements and why the Government should consider a competitive procurement.
Deadline and what happens next
The notice was published October 27, 2026. Written responses are due November 11, 2026, at 3:00 PM ET.
The agency says it may consider responses when deciding whether to conduct a competitive procurement. If no qualified affirmative responses arrive within 15 days of publication, the agency says it will award the contract to the Washington Hilton Hotel. The decision not to proceed with the proposed action based on responses is at the Government’s discretion.
Who this opportunity may suit
This notice is relevant to conference venues and firms providing conference facilities and associated services. A respondent would need to show how it can meet the stated capacity and flexible space needs for the event.
The notice says the venue must support about 1,630 attendees in theater seating and round-table lunch arrangements. It also says market research found no other vendor demonstrated the same capacity, capability, and flexibility.
How to access the notice
Click “View original source” above to open the opportunity on the portal. If the first click takes you to the portal homepage, click it again to go to the bid.
A free account may be needed to view documents, though many bids do not require one. The notice says no solicitation package is available because the agency intends to make a sole-source award.
Preparing a useful response
Make the response specific to the stated venue requirements. Explain how your company can accommodate about 1,630 participants in both theater seating and round-table lunch arrangements, and provide clear support for each claim.
Address the Government’s stated concerns about capacity and flexible space configuration. The notice says responses should clearly and thoroughly defend claims that refute the Government’s position and explain how the required services can be provided.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from U.S. Department of Commerce, Bureau of Industry and Security; the original posting controls.