Bid guide
How to bid on HVAC replacement for NC DOT's Division 9 office
What the agency is buying
The North Carolina Department of Transportation (NCDOT) is seeking bids to replace the HVAC system at its Division 9 office in Winston-Salem. This project involves replacing 10 packaged rooftop units, along with new ductwork, grilles, and diffusers. The work also includes installing a structural support system on the rooftop for the new units and replacing all suspended ceilings.
The building will remain partly occupied during construction. This is a significant opportunity for contractors specializing in commercial HVAC and related interior renovation work.
Key dates and deadlines
The solicitation was published on August 31, 2026. A mandatory pre-bid meeting and site visit is scheduled for September 15, 2026, at 9 AM ET. This meeting will take place at the project site, 375 Silas Creek Parkway, Winston-Salem, NC 27127. Attendance is required for all interested bidders.
The deadline for submitting bids is October 08, 2026, at 2:00 PM ET. Bids must be submitted before this time.
Who this opportunity suits
This opportunity is suitable for construction firms with expertise in large-scale commercial HVAC system replacement, including rooftop unit installation, ductwork, and interior ceiling work. Experience working in occupied buildings is also beneficial due to the project requirement for partial occupancy during construction.
Firms categorized under construction services, particularly those specializing in mechanical systems and interior renovations, will find this bid relevant.
How to respond
To view the full solicitation documents, access the North Carolina electronic Vendor Portal (eVP) and locate solicitation SCO-24-29039-02A. Viewing the posting and its associated documents is public and does not require an account.
To respond to the bid, you must register for a free vendor account on the state eVP. Some NC bids use the separate NC eProcurement (Ivalua) tool for responses; otherwise, submit your response as directed in the posting before the deadline.
Tips for a competitive response
Given the mandatory pre-bid meeting and site visit, ensure your team attends to gain a clear understanding of the project scope and site conditions. This is crucial for developing an accurate and competitive proposal. Pay close attention to the requirements for working in a partially occupied building, as this often involves specific scheduling and safety protocols.
Detail your firm's experience with similar HVAC replacement projects, especially those involving multiple rooftop units and interior finish work. Clearly outline your proposed approach to minimize disruption to building occupants. Provide a comprehensive breakdown of costs and a realistic project timeline.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from State of NC - Construction Office; the original posting controls.