How to bid on Non-Personal Commercial Lodging for the Dept of the Air Force

What the Air Force is buying

The Department of the Air Force is seeking multiple small businesses to provide non-personal commercial lodging accommodations. These will be five-year Blanket Purchase Agreements (BPAs) for hotels and motels located within a 30-mile radius of Homestead Air Reserve Base, Florida.

This opportunity is significant for lodging providers near Homestead ARB, as it offers long-term agreements with the potential for increased or decreased needs based on various circumstances, such as national disasters or other government requirements. The minimum order value for each BPA is $1.00, up to an established ceiling.

Key dates and deadlines

The solicitation was published on January 7, 2025. The deadline for submitting your capability statement and other required documents is January 7, 2029, at 4:00 PM Eastern Time. This is a combined synopsis/solicitation, meaning this announcement serves as the complete request for proposals.

Submissions received after this deadline will not be considered. It is important to plan your response well in advance of this closing time.

Who this opportunity suits

This opportunity is specifically set aside for small businesses. It is ideal for hotels and motels (NAICS code 721110) with a small business size standard of $40 million. The Product Service Code (PSC) is V231, Lodging, Hotel/Motel.

Your business should be located within 30 miles of Homestead ARB, FL, and capable of meeting all requirements outlined in the BPA Lodging Performance Assurance Plan (PAP) and the BPA Lodging Statement of Work (SOW). Successful offerors must also pass an in-person or virtual initial quality surveillance inspection.

How to respond

To be considered for a BPA, you must submit a capability statement that demonstrates your ability to meet all requirements. This statement should include your contractor name (doing business as name), physical address with distance from Homestead ARB, a point of contact (name, phone, email), and verification of SAM registration with your UEI and CAGE code.

You must also provide a current price list that adheres to approved GSA Per Diem Rates, is tax-exempt, and complies with the requests in the BPA Lodging PAP and SOW. All submissions should be emailed to Contract Specialist/Officer Tahj Guilford at [email protected].

To access the original solicitation documents, click “View original source” on the portal. If the first click takes you to the homepage, click it again to go directly to the bid. You may need a free account on the portal to view all documents.

Tips for a competitive response

Ensure your capability statement clearly addresses every requirement mentioned in the solicitation, especially how you meet the criteria in the BPA Lodging PAP and SOW. Generic statements are less effective; tailor your response to the specific needs of this Air Force base.

Double-check that your price list is within the approved GSA Per Diem Rates and explicitly states that it is tax-exempt. Accuracy in pricing and compliance with government rates are critical. Verify your SAM registration, UEI, and CAGE code are active and correctly listed in your submission. Any discrepancies could lead to your proposal being disqualified.

Given the requirement for an initial quality surveillance inspection, be prepared to demonstrate the quality of your lodging services. This could involve having facilities ready for review or being able to present virtual tours and operational procedures effectively.