How to bid on the Nez Perce-Clearwater NF Generator Purchase from the Dept. of Agriculture

What the agency is buying

The Nez Perce-Clearwater National Forest, part of the Department of Agriculture, needs to purchase a prime diesel-powered generator. This is a skid-mounted, open-design unit with a 45-50 kW prime rating and 120/240-volt single-phase output. It must include specific features like block and battery heaters, a spark arrestor, and safety equipment. Hardcopy manuals for operation, service, and repair are required.

A key requirement is a minimum two-year, 2,000-hour warranty, with an authorized warranty service shop located within 75 miles of the Orofino, Idaho delivery address. Delivery must include unloading the equipment at the specified location. This is a good opportunity for small businesses that can supply industrial generators and related services.

Key dates and deadlines

This solicitation was published on September 3, 2026. All quotes must be submitted by September 14, 2026, at 2:00 PM Pacific Daylight Standard Time (PDST). This is a firm deadline; any quotes received after this time will not be accepted. Be sure to account for time zone differences if you are not in the Pacific time zone.

Who this opportunity suits

This opportunity is a total small-business set-aside, meaning only small businesses are eligible to submit a quote. The applicable North American Industry Classification Standard (NAICS) Code is 335312, Motor and Generator Manufacturing, with a small business size standard of 1,250 employees. The service code is 6115, Generators and Generator Sets, Electrical. Firms specializing in the supply, delivery, and warranty support of industrial diesel generators are well-suited for this bid.

How to respond

This is a Request for Quotation (RFQ), solicitation number 1240BD26Q0094. You must email your quote to [email protected] only. Do not send your quote to any other email address. Technical questions can be directed to Jason Gray via email at [email protected] or by phone at (208) 476-8263. Contracting questions can be addressed to Jorge Somoza at [email protected] or by phone at 509-423-2224.

Tips for preparing a competitive response

Carefully review all technical specifications to ensure your proposed generator meets every requirement, including power output, engine type, safety features, and additional components like heaters. Pay close attention to the warranty requirements, especially the minimum two-year, 2,000-hour warranty and the 75-mile radius for an authorized service shop. Clearly state how your offering meets or exceeds these warranty terms.

Ensure your quote explicitly addresses the delivery requirement, including unloading the equipment at the Orofino, Idaho address. Organize your quote clearly, addressing each requirement in the solicitation. Double-check that your business qualifies as a small business under the specified NAICS code. Finally, submit your quote well before the deadline to avoid any last-minute technical issues.