How to bid on a diesel generator for Nez Perce-Clearwater NF, USDA

What the agency is buying

The Nez Perce-Clearwater National Forest, part of the Department of Agriculture, needs one skid-mounted, open-design prime diesel generator. This generator must produce 45-50 kW at 120/240 volts, single phase. Key requirements include a diesel-fired engine capable of reliable starting between -10F and 120F, a spark arrestor, and safety features like a grounding rod and emergency stop switch.

Additional requirements include a block heater, battery heater, a viewable controller panel with a security cover, and hard copy manuals for operation, service, and repair. The generator must be delivered to Orofino, Idaho, and include unloading equipment. A manufacturer or authorized dealer warranty of at least two years (five years preferred) and 2000 hours is required, with an authorized service shop located within 75 miles of the delivery site. This is a total small business set-aside opportunity.

Key dates and deadlines

The solicitation, RFQ 1240BD26Q0094, was published on August 31, 2026. All quotes must be submitted by September 14, 2026, at 2:00 PM Pacific Daylight Saving Time (PDST). Quotes received after this exact time will not be accepted.

Who this opportunity suits

This opportunity is a total small business set-aside, meaning only small businesses are eligible to bid. The applicable North American Industry Classification Standard (NAICS) Code is 335312, Motor and Generator Manufacturing, with a small business size standard of 1,250 employees. The service code is 6115 for generators and generator sets, electrical. Firms specializing in the supply of industrial generators, particularly those with a service presence in or near Orofino, Idaho, would be well-suited for this bid.

How to respond

This is a Request for Quotation (RFQ) and constitutes the only solicitation; a separate written solicitation will not be issued. Technical questions should be directed to Jason Gray via email at [email protected] or by phone at (208) 476-8263. Contracting questions can be addressed to Jorge Somoza at [email protected] or by phone at 509-423-2224.

Your complete quote must be emailed to [email protected] only. Do not send your quote to any other email address. Ensure your quote is submitted before the deadline of September 14, 2026, at 2:00 PM PDST.

Tips for preparing a competitive response

Carefully review all specifications to ensure your proposed generator meets every requirement, including power output, engine type, safety features, and additional components like heaters and manuals. Pay close attention to the warranty requirements and confirm that an authorized service shop is within the 75-mile radius of Orofino, Idaho.

Clearly articulate how your offering meets or exceeds the minimum warranty period. Since delivery includes unloading, ensure your quote accounts for this service. Organize your quote clearly, addressing each requirement systematically to make it easy for the agency to evaluate your submission against their needs. Double-check that your quote is sent to the correct email address and submitted well before the deadline to avoid any last-minute technical issues.