How to bid on a New High-Efficiency Natural Gas Furnace for USDA in Big Flats, NY

What the USDA is buying

The Department of Agriculture (USDA) needs a contractor to remove an old heating unit and install a new high-efficiency natural gas furnace. This work is for a 2,851-square-foot warehouse and shop building at the Big Flats, New York Plant Materials Center. The new furnace must have an AFUE rating of at least 95%.

The contractor will be responsible for providing all labor, materials, equipment, and supervision. All work must comply with applicable codes and standards, including OSHA, NEC, NFPA, and ASHRAE. The estimated value of this project is less than $35,000.

Key dates and deadlines

This solicitation was published on August 27, 2026. All quotes must be submitted by email no later than September 17, 2026, at 2:00 PM ET. Late submissions will not be considered.

Who this opportunity suits

This opportunity is a 100% set-aside for small businesses. It is suitable for contractors specializing in building equipment installation, particularly heating, ventilation, and air-conditioning (HVAC) systems. The applicable NAICS code is 238220, which covers plumbing, heating, and air-conditioning contractors.

How to respond

To access the full solicitation details and any attached documents, you will need to view the original source on the government portal. Quotes must be submitted by email to Bobby Copenny, II, Contract Specialist, at [email protected] by the deadline.

Tips for a competitive response

Ensure your quote clearly addresses all requirements outlined in the statement of work, specifications, drawings, and plans. Highlight your experience with similar furnace installation projects and your ability to comply with all relevant codes and standards, such as OSHA, NEC, NFPA, and ASHRAE.

Since the project involves removal and disposal, clearly state how you will handle this off-site. Provide a detailed breakdown of costs for labor, materials, equipment, and any testing required. Double-check that your email submission is sent to the correct address and arrives before the September 17, 2026, 2:00 PM ET deadline.