How to bid on Initial Outfitting, Transitioning & Activation Services for VA New Albany

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is looking to hire a Service-Disabled Veteran-Owned Small Business (SDVOSB) to provide Initial Outfitting, Transitioning, and Activation (IOT&A) services for a new 41,052-square-foot outpatient clinic in New Albany, Indiana. This 34-month firm-fixed-price contract will support the VA's mission by ensuring the new facility is fully equipped and ready to offer primary care, mental health, specialty care, and ancillary services to Veterans in the area.

This project is important because it will expand and enhance outpatient services, address space gaps identified in strategic planning, and improve operational efficiencies and the Veteran experience with a new, state-of-the-art healthcare facility.

Key dates and what happens at the deadline

This is a pre-solicitation notice, meaning the official solicitation is expected to be posted around April 20, 2026. Responses to that solicitation will be due by May 3, 2026, at 10:00 AM ET. The initial posting and closing dates are subject to change.

At the deadline, all submitted quotes will be reviewed by the VA. The contract will be a firm-fixed-price agreement with an estimated performance period of 34 months.

Who this opportunity suits

This opportunity is set aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). To be eligible, firms must be verified by the Department of Veterans Affairs as an SDVOSB and meet the small business size standard for NAICS code 541614 (Process, Physical Distribution, and Logistics Consulting Services).

This contract is suitable for businesses with expertise in managing complex facility outfitting, transition, and activation projects, particularly within the healthcare sector or for government agencies. Experience with large-scale logistical planning and coordination for new medical facilities would be highly relevant.

How to respond

The full solicitation is anticipated to be posted on Contract Opportunities around April 20, 2026. To access the opportunity, click “View original source” on the portal. If you land on the homepage, click it again to go directly to the bid. You may need a free account to view all documents.

Any questions regarding this pre-solicitation notice should be sent via email to [email protected]. Telephone requests or questions will not be accepted.

Practical tips for preparing a competitive response

Given this is a 100% SDVOSB set-aside, ensure your firm's SDVOSB verification status is current and easily verifiable through the SBA's certification search. Also, confirm you meet the small business size standard for NAICS 541614.

Since the response time for the upcoming solicitation may be truncated, start preparing now by reviewing your capabilities in IOT&A services. Focus on demonstrating your experience with similar projects, especially those involving healthcare facilities or government clients. Highlight your ability to manage complex logistics, coordinate multiple stakeholders, and deliver projects on time and within budget.

Carefully read all sections of the eventual solicitation, paying close attention to the scope of work, evaluation criteria, and submission requirements. Organize your response clearly and concisely, directly addressing each requirement. Proofread all documents thoroughly before submission.