How to bid on a walk-in freezer for the City of Santa Rosa

What the City is buying

The City of Santa Rosa is seeking one new 8' x 8' outdoor walk-in freezer through RFQ 26-68. The purchase is for the freezer parts, with set-in-place delivery; installation and construction are not required.

The City intends to issue an all-or-none purchase order. Vendors should review the RFQ specifications, terms and conditions before deciding whether to bid.

Key date and deadline

The RFQ was published October 8, 2026. Bids are due October 29, 2026, at 7:00 PM ET.

Submit electronically through PlanetBids before the deadline. Allow time to complete the portal steps and check that your bid has been submitted.

Who this opportunity suits

This RFQ may suit vendors that supply new outdoor walk-in freezers and can provide the specified parts with set-in-place delivery. It is an equipment purchase, not an installation or construction contract.

How to access and respond

Open the City of Santa Rosa listing for RFQ 26-68 on PlanetBids to review the public scope, dates and document list. PlanetBids may ask you to complete a “confirm you are human” check before the page loads.

To download the RFQ documents, receive addenda and submit electronically, register a free PlanetBids vendor account with the City of Santa Rosa. Submit your bid through the portal before the due date.

Prepare a complete, competitive response

Read the full RFQ and compare your proposed freezer and delivery plan against every specification, term and condition. Since the purchase is all or none, make sure your response covers the full requested purchase rather than only part of it.

Check PlanetBids for addenda and account for any changes in your response. Before submitting, review your pricing and included items, confirm the delivery arrangement, and verify that the portal shows your submission as complete.