How to bid on the Fuel Monitoring System for PMSC with the Department of State

What the agency is buying

The U.S. Department of State is seeking quotations for a fuel monitoring system for PMSC in Panama. This is a construction-related opportunity.

The government intends to award a contract to the responsible company that submits an acceptable offer at the lowest price.

Key dates and deadlines

Questions about this solicitation must be submitted in writing by September 10, 2026, at 12:00 p.m. local time. All answers will be posted on SAM.gov.

Your quotation is due by September 21, 2026, at 2:00 p.m. local time. No quotations will be accepted after this time. The submission must be in English.

Who this opportunity suits

This opportunity is suitable for construction firms that can provide and install fuel monitoring systems. Vendors must be registered in the System for Award Management (SAM.gov) to be considered.

The U.S. Government will award based on initial quotations, potentially without discussions, so a strong first submission is important.

How to respond

To access the solicitation, click "View original source" on the portal. If you land on the homepage, click it again to go directly to the bid. You may need a free account to view documents.

Your quotation must be submitted electronically to [email protected]. Submissions must be in MS-Word, MS-Excel, or Adobe Acrobat (PDF) file format. Each file size must not exceed 30MB. If your submission exceeds 30MB, send it in separate files attached to separate emails, with each file under 30MB.

Practical tips for preparing your response

Ensure your company is registered in SAM.gov immediately, as failure to be registered at the time of proposal submission may result in your offer being considered non-responsible.

Carefully follow the instructions in Section 3 of the solicitation. You must complete and submit the SF-1449, Section 1 (The Schedule), Section 5 (Representations and Certifications), any additional information required in Section 3, and proof of your SAM registration.

Submit any questions you have well before the September 10 deadline to allow time for the agency to respond and for you to incorporate any clarifications into your proposal. Since the government may award without discussions, make sure your initial quotation is complete, clear, and competitive.