How to bid on Naval Hospital Guam-Agana Expanded Badge Readers and Alarm Systems for DHA

What the agency is buying and why a vendor would care

The Defense Health Agency (DHA) intends to purchase and install new badge access systems, duress alarm systems, and bathroom panic buttons for the Mental Health Department/Crisis Stabilization Program at Naval Hospital Guam-Agana (NHGA). The agency states that these new systems must integrate with the hospital's existing security framework, specifically the WinPak system.

This is a notice of intent to award a sole-source contract to G4S Security Systems (Guam), Inc. because they are identified as the only vendor capable of providing compatible systems and installation. While this is not a request for competitive quotes, other vendors may submit a capability statement to challenge the sole-source determination.

Key dates and what happens at the deadline

The notice was published on August 21, 2025. If you intend to challenge the sole-source award, your capability statement must be submitted by August 28, 2025, at 1:00 PM ET. This deadline is for submitting your challenge to the sole-source justification. The work itself needs to be completed by September 30, 2025.

Who this opportunity suits

This opportunity is primarily for security system service providers (NAICS 561621 – Security Systems Services, except Locksmiths) with a business size standard of $25 million. Specifically, it targets firms that can demonstrate the unique capability to integrate new badge access and alarm systems with an existing WinPak security framework, or otherwise challenge the government's assertion that only G4S Security Systems (Guam), Inc. can meet this requirement.

How to respond

To respond to this notice of intent, you must submit a capability statement. This statement should include management and technical data, along with cost information, providing convincing evidence that your firm can provide the required systems and installation for NHGA. The capability statement should not exceed six 8.5 x 11 inch pages, using a font size no smaller than 10-point.

Email your capability statement as a Microsoft Word or Adobe PDF attachment to Cha-on P. Gordon at [email protected]. Do not make telephone requests or offers, as they will not be honored. Submissions that only ask questions will not be considered an affirmative response.

Practical tips for preparing a competitive response

Even for a sole-source challenge, clarity and conciseness are key. Ensure your capability statement directly addresses the government's stated reason for sole-sourcing: the need for integration with the existing WinPak security framework. Provide specific details on how your company's products and services are compatible or superior in achieving this integration.

Highlight any past performance with similar security system installations, especially those involving complex integrations or healthcare facilities. Clearly articulate your technical expertise and management approach for a project of this nature. Remember, the government will use your submission to determine whether to proceed with a sole-source award or consider a competitive procurement.