Bid guide
How to bid on event management software for NATO's HQ SACT
What HQ SACT is buying and why it matters
Headquarters, Supreme Allied Commander Transformation (HQ SACT) is seeking a Commercial-Off-The-Shelf (COTS) event management software platform. This system will support the planning, registration, and management of HQ SACT conferences and events.
The platform needs to handle various functions including attendee registration, engagement tools, mobile and web access, on-site check-in, abstract management, payment processing, reporting, and administrative controls. This is an opportunity for technology firms to provide an enterprise solution to a NATO command.
Key dates and what happens at the deadline
Prospective bidders must submit any requests for clarification in writing by August 31, 2026. These requests should be sent via email to all Contracting Officers listed in the Request for Proposal (RFP).
Proposals are due to HQ SACT no later than September 17, 2026, at 9:00 AM ET. Proposals must be submitted electronically; no hard copy proposals will be accepted, and no bids will be accepted after this deadline.
Who this opportunity suits
This opportunity is suitable for technology companies that specialize in commercial event management software. Firms with proven experience in providing comprehensive, secure, and auditable solutions for large-scale event planning, registration, and attendee management will be well-suited.
The requirement emphasizes continuity of service and the ability to sustain current operational uses, including mobile/web hubs, abstract management, and e-commerce gateways.
How to respond to this solicitation
To access the full details of this opportunity, you will need to view the original source document. You may need to create a free account on the portal to view all associated documents.
Proposals must be submitted directly to HQ SACT using the contact information provided within the RFP. Do not submit your proposal to the Department of Commerce.
Tips for preparing a competitive response
Carefully review the entire Request for Proposal (RFP) to understand all requirements and specifications. Pay close attention to the technical capabilities needed, such as abstract management, e-commerce integration, and mobile/web functionality.
Ensure your proposal clearly demonstrates how your Commercial-Off-The-Shelf (COTS) solution meets each specified function. Highlight your platform's security features, auditability, and ability to provide continuous service. Address all administrative and reporting requirements outlined by HQ SACT.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Bureau of Industry and Security; the original posting controls.