How to bid on a service agreement for Shimadzu TOC Analyzers with the Division of Purchasing

What the agency is buying

The Division of Purchasing is looking for a service agreement to maintain Shimadzu Total Organic Carbon Analyzers. This includes specific models like the TOC-L and TNM-L instruments. If your business provides maintenance and support for this type of laboratory equipment, this opportunity may be relevant to you.

Key dates and deadlines

The deadline for this solicitation is September 14, 2026, at 1:00 PM ET. All responses must be submitted by this time. It is important to complete your submission well before the deadline to account for any unforeseen technical issues.

Who this opportunity suits

This opportunity is suitable for businesses specializing in professional services, specifically those with expertise in the maintenance, calibration, and repair of laboratory analytical instruments, particularly Shimadzu Total Organic Carbon Analyzers. Firms with a proven track record in servicing complex scientific equipment would be a good fit.

How to respond to this solicitation

To access the full solicitation documents and submit your response, you will need to go to Utah’s statewide public procurement portal, U3P. The opportunity is publicly viewable without an account. However, to download documents and submit your proposal, you must register a free vendor account on the Bonfire platform, which handles submissions for U3P.

Locate the solicitation using reference number MW27-101 on the portal. All instructions for preparing and submitting your response will be detailed within the posted documents.

Tips for a competitive response

When preparing your response, clearly outline your experience with Shimadzu TOC-L and TNM-L instruments. Detail your service capabilities, including response times, availability of parts, and the qualifications of your service technicians. Provide references from previous clients for similar service agreements.

Ensure your proposal directly addresses all requirements specified in the solicitation documents. Pay close attention to any requested pricing structures, service level agreements, and reporting requirements. A well-organized and thorough response that demonstrates a clear understanding of the agency's needs will be more competitive.