Bid guide
How to bid on Multi-Function Device Fleet Replacement for the City of Hollywood
What the City of Hollywood is buying
The City of Hollywood, Florida, is looking for a contractor to replace its current fleet of multi-function devices (MFDs). This opportunity involves a 60-month lease for new equipment, combined with an all-inclusive cost-per-copy agreement for maintenance and supplies.
The selected contractor will be responsible for providing the MFD equipment, software integration, installation, user training, ongoing maintenance, supplies, and comprehensive fleet management services.
Key dates and what happens at the deadline
This Request for Proposals (RFP) was published on August 05, 2026. The deadline for submissions is September 15, 2026, at 3:00 PM ET. All responses must be submitted by this time.
It is important to submit your proposal before the deadline, as late submissions are typically not accepted. Any questions or requests for clarification should also be made well in advance of the deadline.
Who this opportunity suits
This opportunity is suitable for qualified and experienced firms specializing in office equipment, particularly multi-function devices, and related services. Vendors should have the capacity to provide equipment leasing, comprehensive maintenance, and fleet management.
Firms with expertise in software integration, installation, and user training for office technology will find this RFP aligns with their capabilities. The contract falls under the transportation category, indicating a broad need for office support within city operations.
How to respond to this solicitation
To access the full solicitation details and respond, you need to visit the City of Hollywood's procurement portal on OpenGov Procurement. First, locate the "View original source" link associated with this opportunity.
Once on the OpenGov Procurement project page, you will need to sign in or create a free vendor account. This account will allow you to download all necessary plans and documents, ask questions, join the planholders list to receive updates, and submit your complete response before the deadline. Addenda notices will be sent through OpenGov.
Tips for a competitive response
When preparing your proposal, clearly outline your experience with similar large-scale MFD fleet replacements and lease agreements. Highlight your ability to provide an all-inclusive cost-per-copy model, detailing what is covered in your proposed rate.
Emphasize your capabilities in software integration, installation, and ongoing support, including training and maintenance. Provide references from previous clients who can attest to your fleet management services and responsiveness. Ensure your proposal directly addresses all specifications and terms outlined in the solicitation documents.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Hollywood; the original posting controls.