Bid guide
How to bid on a Mobile Lab Nuclear Density Gauge for the DEPT of Defense
What the agency is buying
The Department of Defense, specifically the 341st Contracting Squadron at Malmstrom AFB, Montana, intends to purchase a Troxler Model 4540 EGauge Combo mobile nuclear density gauge. This equipment is for the 819th RED HORSE Squadron (RHS) and is a mandatory item on their Unit Type Code Equipment Supply List (UTC ESL), which dictates equipment needed for immediate deployment.
The agency states that Troxler Electronic Laboratories, Inc. is the sole manufacturer of this specific model, citing its patented nuclear technology, simpler operation, reduced training, and exemption from certain licensing and permit requirements, while maintaining accuracy.
Key dates and what happens at the deadline
This is a Request for Information (RFI) and a Notice of Intent to Sole Source, not a request for competitive offers. The deadline for responses is September 25, 2026, at 2:00 PM MST. Responses must be submitted via email.
If no affirmative, written responses are received by the deadline, the award will be made to Troxler Electronic Laboratories, Inc. without further notice. Oral communications will not be accepted.
Who this opportunity suits
This opportunity is primarily for suppliers who can provide clear and convincing evidence that competition for the Troxler Model 4540 EGauge Combo would be advantageous to the government. This could include other manufacturers of similar equipment or distributors who can offer the exact specified model under competitive terms.
The relevant category for this procurement is equipment, specifically specialized testing and measurement devices.
How to respond
To respond, you must submit written evidence, specifications, salient characteristics, and quotations by the deadline. Your response should demonstrate why competition for this requirement would benefit the government.
Email your response to SrA Samantha Pomroy, Contract specialist, at [email protected]. Remember, the deadline is September 25, 2026, at 2:00 PM MST.
Tips for preparing a competitive response
Even though this is a sole source notice, a well-prepared response can still be considered. Focus on providing detailed information that directly addresses the agency's stated reasons for sole-sourcing. If you offer an alternative, clearly outline how your product meets or exceeds the required specifications and benefits, such as the patented nuclear technology, ease of use, and regulatory exemptions mentioned.
Ensure your submission is professional, complete, and adheres strictly to the specified format and submission method. Double-check that all required documents, such as specifications and quotations, are included and clearly presented. Timeliness is crucial; ensure your email is sent well before the deadline to avoid any technical issues.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of the Air Force; the original posting controls.