How to bid on Mobile & Data Services for the U.S. Embassy Panama

What the Embassy is buying and why it matters

The U.S. Embassy in Panama is seeking mobile and data services. This includes voice and text for basic phones, and unlimited data for smartphones and tablets. These services are for official domestic and international use by the Embassy.

This contract is important for vendors in the telecommunications sector. It offers a stable opportunity with a base year and two potential one-year option periods, indicating a longer-term engagement if the government exercises the options.

Key dates and what happens at the deadline

The solicitation was published on September 11, 2026. All questions about the solicitation must be submitted in writing to Alex Phannestiel, Contracting Officer, by close of business on Monday, September 21, 2026. Questions should be emailed to [email protected] or sent by fax to (507) 317-5141.

Quotations are due by 3:00 p.m. on Tuesday, October 13, 2026. No quotations will be accepted after this time. The Embassy intends to conduct a pre-quotation conference, and prospective offerors should contact Aranza Gutierrez at (507) 317-5309 or [email protected] for details or to arrange virtual meeting access.

Who this opportunity suits

This opportunity is suitable for telecommunications firms that can provide comprehensive mobile and data services, including both basic phone capabilities and unlimited smartphone/tablet data. Vendors should be capable of supporting both domestic and international usage.

Firms with experience in providing services to government entities or large organizations, especially those requiring secure and reliable communication, would be well-suited. The category for this bid is technology.

How to respond to this solicitation

To access the full opportunity, click “View original source” on the portal. If you land on the homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.

Quotations must be submitted electronically to [email protected]. Submissions must be in English and incomplete quotations will not be accepted. Files should be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format. Each file size must not exceed 30MB; if larger, submit in separate files attached to separate emails, each under 30MB.

Practical tips for preparing a competitive response

Ensure your company is registered in the System for Award Management (SAM) at sam.gov at the time of proposal submission. This is a mandatory requirement for your quotation to be considered.

Carefully complete and submit all required forms: SF-1449, Section 1 (Pricing), Section 5 (Representations and Certifications), and any additional information specified in Section 3. Also, include a completed IRS Form W-14 and proof of your SAM registration.

Pay close attention to the cybersecurity requirements. You must submit a Cybersecurity Supply Chain Risk Management (C-SCRM) Questionnaire and/or a State Department Secure Software Development Attestation Form. Review these documents thoroughly to ensure full compliance.