How to bid on Mobile & Data Services for the U.S. Embassy Panama

What the Embassy is buying and why it matters

The U.S. Embassy in Panama is seeking mobile and data services for official use. This includes voice and text services for basic phones, and unlimited data for smartphones and tablets. These services are needed for both domestic and international use by Embassy personnel.

This contract is important for vendors in the telecommunications sector, particularly those with international service capabilities. The anticipated contract structure includes a base year with two additional one-year option periods, offering a potentially stable engagement for the successful bidder.

Key dates and deadlines

The solicitation was published on September 11, 2026. If you have questions about this opportunity, they must be submitted in writing by the close of business on Monday, September 21, 2026. Questions should be emailed to [email protected] or sent by fax to (507) 317-5141.

Quotations are due electronically by 3:00 p.m. on Tuesday, October 13, 2026. No quotations will be accepted after this deadline. The Embassy intends to hold a pre-quotation conference, and prospective bidders are invited to attend. Contact Aranza Gutierrez at (507) 317-5309 or [email protected] for details on accessing this virtual meeting.

Who this opportunity suits

This opportunity is suitable for telecommunications firms and mobile service providers. Vendors should be capable of providing comprehensive mobile and data services, including international roaming, to support U.S. government operations abroad.

Firms with experience serving diplomatic missions or international organizations, and those familiar with U.S. government contracting requirements, will find this particularly relevant. The solicitation falls under the technology category.

How to respond to this solicitation

To access the full opportunity details, click “View original source” on the portal. If you land on the homepage, click it again to go directly to the bid. You may need a free account to view all documents, though this is not always required.

Quotations must be submitted electronically to [email protected]. Ensure your submission is in English and complete. Required documents include SF-1449, Section 1 Pricing, Section 5 Representations and Certifications, additional information from Section 3, a completed IRS Form W-14, proof of SAM registration, and cybersecurity supply chain risk management (C-SCRM) information (questionnaire and/or State Department Secure Software Development Attestation Form).

Files must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF) format. Each email attachment must not exceed 30MB. If your submission is larger, divide it into multiple emails with attachments under 30MB each.

Tips for a competitive response

Carefully review all sections of the solicitation, especially Section 3 for additional information requirements and Section 1 for pricing details. Ensure all requested forms, including SF-1449, Section 1, Section 5, and IRS Form W-14, are accurately completed and submitted.

Pay close attention to the cybersecurity requirements, including the C-SCRM Questionnaire and/or State Department Secure Software Development Attestation Form. Demonstrating a robust approach to cybersecurity will be crucial. Ensure your firm is registered in the System for Award Management (SAM) database at the time of proposal submission, as this is a mandatory requirement.

Given the electronic submission method and file size limits, plan your document preparation to comply with the 30MB per email attachment rule. Organize your submission into separate, clearly labeled files if necessary. Attend the pre-quotation conference if possible, as this can provide valuable insights and clarify any ambiguities directly from the contracting team.