How to bid on the Microsoft 365 Data Migration Project for the DEPT of Defense

What the agency is buying

The Department of Defense needs professional services to migrate a critical Microsoft Access 2003 warehouse and inventory database to the Navy’s Microsoft 365 Flank Speed environment. This project involves designing SharePoint data structures, building Power Apps and Power Automate interfaces and workflows, configuring document libraries, logging transactions, and supporting testing with synthetic data. The goal is to move mission-critical data with minimal disruption to operations.

Key dates and deadlines

This Request for Proposal (RFP) was published on September 03, 2026. All responses must be submitted by September 14, 2026, at 8:00 PM ET. It is important to submit your proposal before this deadline.

Who this opportunity suits

This opportunity is suitable for technology firms with proven experience in migrating legacy Microsoft Access systems to Microsoft 365 and Power Platform environments. Vendors must demonstrate successful past performance and technical competency in designing, deploying, and supporting such migrations. The work involves data architecture, application development, workflow creation, and security configuration within the Microsoft 365 ecosystem.

How to respond

To access the full solicitation details, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need to create a free account on the portal to view all associated documents, though this is not always required for every bid.

Tips for a competitive response

Focus your proposal on your firm's specific experience with Microsoft Access to Microsoft 365 migrations, particularly involving SharePoint Online and Power Platform. Clearly outline your proposed data schema for the core entities mentioned (Warehouse Locations, Personnel Assignments, General Gear Inventory, Serialized Gear Inventory) and how it will be optimized for Flank Speed. Emphasize your approach to developing user interfaces, relational workflows, automated document generation, and transaction logging.

Since you will not have access to live data, detail your plan for using synthetic test data to build and refine the solution. Describe your process for facilitating testing cycles, incorporating feedback, and ensuring the solution's full operability. Highlight your ability to provide structural templates and technical guidance to the internal team for their live data transfer responsibilities.