How to bid on Medical Records Software for VA Department of Veterans Services

What the agency is buying

The Virginia Department of Veterans Services (DVS) is seeking a Medical Records Software Solution. This system will serve as a long-term care management system for all DVS Care Centers. This is an opportunity for businesses to provide essential software to support veteran care services.

Key dates and deadlines

This solicitation was published on July 02, 2026. The deadline for responses is August 26, 2026, at 12:00 PM ET. All submissions must be completed by this time.

Who this opportunity suits

This opportunity is suitable for software companies specializing in healthcare technology, particularly those with experience in medical records systems or long-term care management solutions. Firms with expertise in electronic health records (EHR) or similar platforms would be a good fit for this healthcare category requirement.

How to respond

To access the full details and respond to this solicitation, you need to use the eVA portal, Virginia's eProcurement portal. The solicitation number is 119708. You can view the posting publicly without an account. To submit a response, you must sign in with a free eVA vendor account before the deadline.

Practical tips for a competitive response

When preparing your response, focus on clearly demonstrating your software's capabilities in long-term care management and medical records. Highlight any features that specifically address the needs of care centers, such as ease of use for staff, data security, and compliance with relevant healthcare standards. Provide concrete examples of how your solution can improve efficiency and patient care.

Ensure your proposal is well-organized and directly addresses all requirements outlined in the solicitation. Pay close attention to the submission instructions on the eVA portal to avoid any technical issues. Double-check all forms and attachments before the deadline to confirm they are complete and correctly formatted.