How to bid on Medeco Intelligent Key High-security Lock System for VA

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is seeking information for a potential contract to supply Medeco Intelligent Key high-security lock system equipment, software, and support. This is for the VA Northern California Health Care System (VANCHCS).

The VA needs 150 lock cores, 200 key fobs, 5 programming devices, 100 industrial-rated micro SD cards, annual server software upgrades, critical updates, and 24-hour software support. All items must be compatible with the VA's existing Medeco Intelligent Key system. This is an opportunity for vendors who can provide authorized and compatible Medeco products and services.

Key dates and what happens at the deadline

This is a Request for Information (RFI), published on September 11, 2026. The deadline for responses is October 15, 2026, at 8:00 PM ET. At the deadline, the VA will stop accepting submissions. This RFI helps the VA gather information to shape a future solicitation, so your input can be valuable.

Who this opportunity suits

This opportunity is suitable for businesses that are authorized distributors or providers of Medeco Intelligent Key products and related services. Specifically, firms with experience in supplying high-security lock systems, software, and ongoing technical support for existing Medeco environments would be a good fit. The relevant category is equipment, with a focus on specialized security hardware and software.

How to respond to this RFI

To access the opportunity, you need to click the “View original source” link on the portal. If the first click takes you to the portal's homepage, click the link again to go directly to the bid. You may need a free account on the portal to view documents, though this is not always required for all bids.

Practical tips for a competitive response

When preparing your response to this RFI, clearly demonstrate your ability to provide products and services that are fully compatible with the VA's existing Medeco Intelligent Key system. Emphasize your capacity to deliver all specified items, including the lock cores, key fobs, programming devices, and micro SD cards, ensuring they meet the industrial-rated and moisture-resistant requirements.

Highlight your experience in providing ongoing software support, including annual upgrades and critical updates, along with 24-hour support for software issues. Providing clear evidence of your authorization to supply Medeco products can strengthen your response. Ensure your submission directly addresses all aspects of the VA's stated requirements and compatibility needs.