How to bid on mechanical services for Brookhaven Science Associates

What Brookhaven Science Associates is buying

Brookhaven Science Associates, LLC, which operates Brookhaven National Laboratory under contract with the U.S. Department of Energy, is seeking qualified small businesses for mechanical construction work across the BNL site. Work will be assigned through individual task orders under a Basic Ordering Agreement.

This is a Total Small Business Set-Aside under NAICS 238220, Plumbing, Heating, and Air-Conditioning Contractors. A BOA may suit firms interested in performing work through task orders rather than one defined project.

Key dates and deadline

The mandatory virtual solicitation overview meeting is October 15, 2026, at 10:00 AM ET, followed by the mandatory site visit at 11:00 AM ET. RSVP for both events by October 9, 2026. Attendance at both is mandatory.

Questions are due October 21, 2026, by 5:00 PM ET. Offers are due October 30, 2026, by 4:00 PM ET. The anticipated award is November 2026. Submit the offer electronically by the stated deadline.

Who this opportunity suits

This solicitation is for qualified small business contractors that perform mechanical construction work and fit NAICS 238220. Interested firms should be prepared to provide the labor, services, materials, tools, equipment, supervision, and other resources needed for assigned work.

How to access and respond

Click “View original source” above to open the opportunity on the portal. If the first click takes you to the portal homepage, click it again to go to the bid. A free account may be needed to view documents, though some bids are accessible without one.

Review the solicitation and all enclosures and attachments. To be considered responsive, submit a compliant Qualification Criteria Form (Enclosure 2) with supporting documentation, the Sample Project Pricing Sheet (Enclosure 3), and the Schedule of Unit Rates (Enclosure 1, Attachment 3).

Send RSVP requests, questions, and offers electronically to Stephen Johnston, Contractual Representative at Brookhaven Science Associates, LLC. RSVP requests are due October 9, questions October 21 by 5:00 PM ET, and offers October 30 by 4:00 PM ET.

Prepare a complete, competitive response

Attend both mandatory events after RSVPing on time, and use the overview meeting and site visit to understand the solicitation and work setting. Send questions by the stated deadline if any requirements or submission details need clarification.

Check every required form and supporting document against the solicitation, and make sure the pricing sheet and unit rates are complete and consistent. Review the stated qualification, safety, bonding, insurance, wage determination, and contractual requirements before finalizing your offer.

Allow time to assemble and check the electronic submission before the deadline. Confirm that each required document is included and readable.