Bid guide
How to bid on MEP Design Services for Deerwood Elementary HVAC Retrofit by Osceola County School Board
What the Osceola County School Board is buying
The Osceola County School Board is looking for one firm to provide Mechanical, Electrical, and Plumbing (MEP) design and engineering services. This project involves a comprehensive HVAC retrofit at Deerwood Elementary School in Kissimmee, Florida.
The scope includes designing for approximately eight new air handling units, replacing two chillers with associated pumps and piping, installing new ventilation and exhaust systems, implementing new building automation controls, and upgrading electrical and fire alarm systems, along with converting interior lighting to LED. This is an opportunity for firms specializing in large-scale MEP design and engineering for educational facilities.
Key dates and what happens at the deadline
This Request for Qualifications (RFQ) was published on August 31, 2026. The deadline for submitting your response is September 30, 2026, at 2:00 PM ET. All submissions must be received by this time.
After the deadline, the Osceola County School Board will evaluate firms based on criteria such as experience, past performance, proposed staffing, project approach, workload, scheduling, references, and office location. The selection process will follow Florida Statutes for consultant competitive negotiation.
Who this opportunity suits
This opportunity is ideal for established MEP design and engineering firms with a strong track record in K-12 school projects, particularly those involving comprehensive HVAC and electrical system renovations. Firms should have experience with large-scale air handling units, chiller plants, building automation systems, and code-compliant ventilation and fire alarm upgrades.
The School Board will consider factors like supporting office location, so firms with a presence or strong ties to the Kissimmee, FL area may find this advantageous. Expertise in energy efficiency improvements and indoor air quality for educational environments is also relevant.
How to access and respond to the solicitation
To view the solicitation, you need to access the agency’s bid board on VendorLink. Once there, set the 'Status' to 'Active' and search for the bid’s specific number. This will allow you to view the full scope of services, dates, contact information, and document list without needing an account.
To download the solicitation documents or submit your response, you will need a free VendorLink vendor account. Register for an account if you do not already have one. Follow the instructions provided in the solicitation for submitting your response before the September 30, 2026, 2:00 PM ET deadline.
Practical tips for a competitive response
When preparing your response, clearly articulate your firm's specific experience with similar HVAC retrofit projects in schools. Highlight your team's qualifications and how their expertise directly applies to the detailed requirements of this project, such as VAV systems, chiller replacements, and BAS integration.
Provide strong references from past clients, especially those in the education sector, who can attest to your firm's performance on complex MEP design projects. Detail your proposed project approach, including your methodology for scheduling and managing workload, to demonstrate your capacity to deliver this project effectively and on time.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Osceola County School Board; the original posting controls.