How to bid on MARFORSOUTH Conference Planner for the DEPT of Defense

What the agency is buying

The Department of Defense is seeking a vendor to provide comprehensive conference planning and management services for an official government conference for MARFORSOUTH. This includes securing lodging, arranging catering, managing facilities, and providing audiovisual support.

The conference is scheduled to take place from November 4-7, 2026. This opportunity is suitable for businesses specializing in event management and hospitality services.

Key dates and deadlines

The solicitation was published on September 2, 2026. All questions regarding this opportunity must be submitted by September 9, 2026, at 12:00 PM CST. The final deadline for submitting your quote is September 15, 2026, at 1:00 PM ET. Late submissions will not be considered.

Who this opportunity suits

This opportunity is ideal for small businesses with experience in professional conference planning, event management, and hospitality services. Vendors should be capable of coordinating multiple aspects of a large-scale event, including venue selection, catering, accommodation, and technical support. Firms with a background in supporting government or military events may find this particularly relevant.

How to respond

To access the full solicitation and prepare your response, you will need to view the original source on the portal. You may need to click the 'View original source' link twice to reach the specific bid page. Some documents may require a free account to view, though this is not always necessary.

Once you have reviewed the solicitation, ensure your quote is prepared in accordance with the requirements detailed on pages 25-26 of the document. Submit any questions to [email protected] and [email protected] by the specified deadline.

Practical tips for a competitive response

When preparing your quote, pay close attention to all instructions on pages 25-26. Clearly outline your experience in managing similar conferences, highlighting your capabilities in lodging, catering, facilities, and audiovisual support. Provide specific examples of past successes.

Ensure your pricing is competitive and transparent, detailing all costs associated with the requested services. Double-check that all required forms and documentation are included and accurately completed before the submission deadline. Timely submission of questions can help clarify any ambiguities in the solicitation.