Bid guide
How to bid on Long-Term Seed Storage: Climate Controlled Walk-In Cooler for USDA
What the agency is buying
The USDA Farm Production and Conservation Business Center needs a contractor to supply and install a climate-controlled walk-in cooler for long-term seed storage. This will be located at the Hoolehua Plant Materials Center in Hoolehua, Hawaii.
The project includes removing and disposing of the existing cooler, preparing the site, and ensuring the new cooler has electrical compatibility. This is an opportunity for small businesses to provide essential equipment and installation services to a government agency.
Key dates and deadlines
The solicitation was published on September 03, 2026. Quotes are due by September 16, 2026, at 12:00 PM ET. The performance period for this work is 180 days after the award date.
A site visit is scheduled for September 9, 2025, at 10:00 AM. While not mandatory, attending this site visit is recommended to fully understand the project scope and existing conditions.
Who this opportunity suits
This opportunity is a total small-business set-aside, meaning only small businesses are eligible to submit a quote. The applicable North American Industry Classification Standard (NAICS) Code is 333415, with a small business size standard of 1250 employees.
Firms specializing in commercial refrigeration, HVAC, general contracting with equipment installation experience, or similar fields are well-suited for this project. Experience with site preparation and electrical work is also relevant.
How to respond
To access the solicitation, click the “View original source” link. If the first click takes you to the portal’s homepage, click the link again to go directly to the bid. You may need a free account on the portal to view all associated documents, though this is not always required.
This is a Request for Quotation (RFQ), and your quotation will be considered by the agency. A separate written solicitation will not be issued.
Tips for preparing a competitive response
Carefully review all attached documents, especially the Performance Work Statement (PWS), for detailed specifications of the cooler and installation requirements. Pay close attention to any questions and answers provided, as these often clarify important details.
If you attend the recommended site visit, take thorough notes and ask questions to ensure a clear understanding of the existing conditions and the agency's expectations. Your quote should clearly demonstrate how you will meet all technical specifications, handle the removal and disposal of the old unit, and ensure electrical compatibility. Provide a clear and concise price proposal.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Farm Production and Conservation Business Center; the original posting controls.