How to bid on Portland office space for the Public Buildings Service

What the Public Buildings Service is seeking

The Public Buildings Service is seeking lease proposals for 2,305 to 2,397 ABOA square feet of contiguous office or flex space in the Portland/South Portland, Maine, area. The lease term is 15 years, with 13 years firm.

The space must include 13 reserved surface parking spaces and provide building and parking access 24 hours a day, seven days a week. The offered building must be within the stated delineated area and at least 400 feet from the nearest school, licensed daycare, playground, public park, or place of worship. Ground-floor space is preferable.

Dates and the offer deadline

The opportunity was published October 20, 2026. The listed deadline is November 9, 2026, at 12:00 p.m. Eastern Time.

The Leasing Portal generally accepts offers during monthly open periods from the 1st through the 7th, ending at 8:00 p.m. Eastern Time, with the end date adjusted if the 7th falls on a weekend or federal holiday. The notice also gives the November 9 deadline; check the portal and any project modifications for the applicable submission instructions. No submissions are accepted during a closed period.

Who this opportunity may suit

This opportunity may suit a commercial property owner or landlord with office or flex space in the Portland/South Portland area, along with firms able to offer and support a long-term federal lease.

A suitable property needs to meet the stated size, location, parking, 24/7 access, and distance requirements. Subleases will not be considered.

How to access and submit an offer

Click “View original source” on the opportunity page. If the first click opens the portal homepage, click it again to reach the bid. A free account may be needed to view documents, though some bids are accessible without one.

To offer space, register on the Leasing Portal by choosing “Register to Offer Space” and following its instructions. The portal provides instructional guides and video tutorials under Resources. Offers, changes, and withdrawals are handled through the portal during an open period.

Preparing a competitive proposal

Check the RLP, the delineated area map, the post-award schedule, and any attachments or modifications for project-specific details. Confirm the property's measured area and location, and verify the parking, access, and distance conditions before preparing an offer.

The notice says award goes to the lowest-priced technically acceptable offer without negotiations. Review the RLP carefully, ensure your submission addresses each stated requirement, and check your pricing and documents for consistency before submitting.

The offered space must meet applicable federal, state, and local requirements, including fire and life safety, accessibility, seismic resilience, and energy efficiency. The notice also says to initiate SAM registration as soon as possible and review the RLP's Section 889 information.