How to bid on Statewide Surveying, Photogrammetry, and Utility Services for VDOT

What VDOT is buying and why it matters

The Virginia Department of Transportation (VDOT) is looking for firms to provide a wide range of professional geospatial services across the state. This includes surveying, aerial and terrestrial LiDAR, GIS, GPS, and Unmanned Aircraft Systems (UAS) services. They also need construction surveys and subsurface utility designation and location.

This opportunity is significant for firms specializing in these areas, as it covers a broad scope of work essential for VDOT's infrastructure projects. All services must adhere to VDOT's current standards and manuals, including those for Road and Bridge Standards, Road Design, Drainage, Survey, CADD, Right of Way, and the Virginia Work Area Protection Manuals.

Key dates and what happens at the deadline

This Request for Proposal (RFP) was published on August 20, 2026. The deadline for submitting your response is September 15, 2026, at 10:00 AM ET. All submissions must be completed by this time.

It is crucial to submit your expression of interest before the deadline. Late submissions are generally not accepted. Plan to finalize and submit your response well in advance to avoid any last-minute technical issues.

Who this opportunity suits

This solicitation is ideal for professional services firms with expertise in surveying, photogrammetry, LiDAR, GIS, GPS, and utility designation and location. Firms should have experience working with transportation departments or similar agencies and be familiar with relevant state and federal standards.

The statewide nature of the contract means VDOT is looking for firms capable of deploying resources across Virginia. Experience with construction surveys, hydrographic surveys, geodetic surveys, and UAS services will also be highly relevant.

How to respond to this solicitation

To access the full solicitation documents and respond, you need to visit eVA, Virginia's eProcurement portal. The solicitation number is 126697.

You can view the posting publicly without an account. However, to submit your response, you will need to sign in with a free eVA vendor account. Ensure you create or retrieve your account details well before the submission deadline.

Tips for preparing a competitive response

Carefully review all sections of the solicitation documents on eVA to understand VDOT's specific requirements and evaluation criteria. Pay close attention to the scope of services, required qualifications, and any submission instructions.

Highlight your firm's experience with similar statewide projects or work for transportation agencies. Emphasize your adherence to industry standards and your capability to meet VDOT's current manuals and specifications. Clearly demonstrate your technical expertise in all requested geospatial services and utility designation.

Ensure your proposal is well-organized, clear, and directly addresses all aspects of the RFP. Proofread all documents thoroughly to eliminate errors. If allowed, consider submitting any questions you have about the solicitation through the official channels provided by VDOT to get clarifications before preparing your final response.