How to bid on Trimble Land Survey Equipment for the Department of Defense

What the Department of Defense is buying

The Department of Defense in San Antonio, Texas, is seeking specific Trimble brand land survey equipment and related incidental services. This is a brand-name-only requirement, meaning only Trimble products will be accepted. The government plans to award one purchase order to the vendor offering the best value.

This opportunity is for technology providers, specifically those dealing with surveying equipment. Vendors should be aware that this is an unrestricted purchase, open to all businesses regardless of size.

Key dates and deadlines

The solicitation was published on September 10, 2026. If you have questions about the Request for Quotation (RFQ) package, they must be submitted by email no later than September 14, 2026, at 8:00 a.m. Central Time. Questions received after this time may not be answered.

Your complete quote must be submitted via email by September 18, 2026, at 8:00 a.m. Central Time. Quotes received after this deadline will not be considered. All offers must remain valid for 60 calendar days after the closing date.

Who this opportunity suits

This opportunity is best suited for businesses that are authorized suppliers of Trimble Inc. land survey equipment. You must be able to provide an authorized supplier letter from Trimble (the OEM) specifically for this solicitation (FA805126Q4011). Failure to provide this letter will result in your quote being deemed technically unacceptable.

The NAICS code for this acquisition is 334511, with a small business size standard of 1,350 employees. While this is an unrestricted purchase, large businesses will need to submit a commercial small business subcontracting plan prior to award, with specific goals for various small business categories.

How to respond to this RFQ

To access the full solicitation details and attachments, you will need to view the original source on the portal. You may need a free account to view all documents.

All quotes, including your Unique Entity Identifier (UEI) number, CAGE code, point of contact, and phone number, must be emailed to the Contracting Officer, Grace Pennington, at [email protected] by the deadline. Ensure your Representations and Certifications are updated at sam.gov. You must also be registered in Wide Area Work Flow (WAWF) to receive payments.

Tips for preparing a competitive response

Carefully review all attachments, especially Attachment 01 (clauses and provisions), Attachment 02 (line items, descriptions, quantities), and Attachment 03 (shipping information). Ensure your quote addresses every requirement.

Since this is a Lowest Price Technically Acceptable (LPTA) evaluation, your price is critical once technical acceptability is met. Focus on providing the lowest possible price while ensuring full compliance with all technical specifications, especially the brand-name requirement and the authorized supplier letter. The government will evaluate quotes starting with the lowest price.

Identify and disclose any potential Organizational Conflicts of Interest. Also, remember that the government reserves the right to cancel this RFQ at any time without obligation to reimburse offerors for costs.