How to bid on the Chiloquin Fitness Center Expansion Project for Klamath Tribal Health and Family Services

What Klamath Tribal Health and Family Services is buying

Klamath Tribal Health and Family Services (KTHFS) is seeking proposals for the construction of an approximately 19,975-square-foot expansion to the existing Chiloquin Fitness Center in Chiloquin, Oregon. This is a significant construction project for vendors in the building trades.

The selected contractor will be responsible for all aspects of the expansion, with floorplan drawings, performance criteria, and specification sheets provided by KTHFS. The detailed scope of work is outlined in Exhibit A of the RFP packet.

Key dates and what happens at the deadline

A mandatory pre-bid walk-through is scheduled for Tuesday, September 22, 2026, at 1:00 p.m. at the Chiloquin Fitness Center, 320 S. Chiloquin Blvd., Chiloquin, Oregon 97624. Attendance is required to submit a bid.

The deadline for submitting proposals is Wednesday, October 7, 2026. Bids received after this date will not be accepted. Fax responses are also not accepted. The official deadline listed as October 8, 2026 at 2:59 AM ET refers to the portal closing time, but the agency specifies October 7, 2026 for bid acceptance.

Who this opportunity suits

This opportunity is suitable for construction firms that are licensed and registered with the Oregon Construction Contractors Board (CCB). The project requires adherence to Davis-Bacon wages and compliance with the Tribal Employment Rights Ordinance (TERO).

Contractors with experience in large-scale building expansions and those familiar with tribal contracting requirements will find this opportunity particularly relevant. The project is funded by KTHFS.

How to respond to this solicitation

To access the full solicitation documents, click “View original source” to open the bid’s detail page on OregonBuys. The documents are listed there and are publicly viewable without signing in.

Bids can be submitted by email to [email protected] or in person at the KTHFS Administration Building. The email or envelope must be clearly marked: RFP-KTHFS-2026-003 - Chiloquin Fitness Center Expansion Project. If you wish to quote electronically, you can register a free vendor account on the OregonBuys portal.

All questions regarding the project should be directed to Dan Bryant, Senior Procurement Administrator, via email at [email protected] or by phone at 541-880-7803. For TERO Ordinance questions, contact Joshua Delorme or Inez Heglund at 541-783-2219, extensions 162 or 238 respectively.

Practical tips for preparing a competitive response

Since a mandatory pre-bid walk-through is required, ensure your team attends to gain a full understanding of the site and project specifics. This is also an opportunity to ask clarifying questions directly.

Carefully review all provided floorplan drawings, performance criteria, and specification sheets. Your proposal should clearly demonstrate your ability to meet all technical requirements and adhere to the detailed scope of work.

Pay close attention to the wage requirements (Davis-Bacon) and the Tribal Employment Rights Ordinance (TERO). Factor these into your cost estimates and ensure your proposal outlines how you will comply with all associated paperwork and fees. Non-compliance in these areas can lead to disqualification.