How to bid on Kitchen Exhaust Hood Maintenance for the DEPT of Defense

What the agency is buying and why it matters

The Department of Defense is seeking a contractor to provide scheduled maintenance, repairs, and certifications for commercial kitchen exhaust hoods and plenum water-wash fire protection systems. This work will be performed at various locations on Joint Base McGuire-Dix-Lakehurst, New Jersey.

This opportunity covers a base year, four option years, and a potential six-month extension, with a performance period from December 1, 2026, through May 31, 2032. This long-term contract offers stability for a qualified small business.

Key dates and what happens at the deadline

The solicitation was published on August 27, 2026. All offers are due by September 17, 2026, at 12:00 PM ET. It is important to submit your complete offer before this deadline, as late submissions will not be considered.

The government's obligation for payment is contingent upon the availability of appropriated funds. No legal liability for payment arises until funds are made available and you receive written notice from the Contracting Officer.

Who this opportunity suits

This Request for Quotation (RFQ) is a total set-aside for 8(a) small business concerns. Only offers from certified 8(a) small businesses will be accepted and considered for award.

The North American Industry Classification System (NAICS) code for this procurement is 238220, which covers Plumbing, Heating, and Air-Conditioning Contractors. Firms with experience in commercial kitchen exhaust systems, fire protection systems, and related certifications will find this opportunity suitable.

How to respond to this solicitation

To access the solicitation details and attachments, you will need to view the original source on the portal. Sometimes, clicking the link twice will take you directly to the bid. You may need a free account to view all documents.

Offers must include pricing on a separate pricing sheet. Failure to submit an offer for all Contract Line Item Numbers (CLINs) will make your quote unacceptable. Submit your offer by emailing it to Contracting Officer SSgt Alexander Kouba at [email protected] and Contract Specialist SSgt Noah Horn at [email protected].

Practical tips for a competitive response

Carefully review "Attachment 1 - PWS Kitchen Exhaust Revised REV 2_25 Aug 2026" for the detailed description of requirements. Ensure your proposal directly addresses all aspects of the Performance Work Statement.

This requirement is deemed mission essential. You must submit a Mission Essential Service plan detailing how services will be performed, in accordance with "Attachment 13 - Mission-Essential Contractor Services KEHM_ 25 Aug 2026". Clearly outlining your plan for uninterrupted service is crucial.

Since this is an 8(a) set-aside, confirm your 8(a) certification status is current and valid. Double-check that all required provisions and clauses, which can be accessed at www.acquisition.gov, are understood and addressed in your submission.