How to bid on HVAC Improvements at Water Treatment Facility for Henrico County Government

What Henrico County is buying

Henrico County Government is seeking contractors for HVAC improvements at its Water Treatment Facility and Raw Water Pump Station in Richmond, Virginia. This project involves removing and replacing multiple air-conditioning units, a chiller, controls, and related piping.

The work also includes adding plumbing, structural, and architectural improvements. The project will be completed in three phases, with Phase 1 prioritized. This is a significant opportunity for contractors specializing in large-scale HVAC and related infrastructure upgrades.

Key dates and what happens at the deadline

This Invitation for Bids (IFB) was published on August 21, 2026. The deadline for submitting your bid is September 30, 2026, at 11:00 AM ET. All bids must be submitted by this time.

It is crucial to submit your response before the deadline. Late submissions are typically not accepted.

Who this opportunity suits

This opportunity is ideal for construction firms with expertise in HVAC system installation and replacement, particularly those with experience in industrial or municipal water treatment facilities. Contractors familiar with complex piping, DDC control systems, and structural modifications will be well-suited.

The project's phased approach and the need for compliance with environmental regulations for refrigerant disposal also make it suitable for firms with strong project management and regulatory adherence capabilities. The work is categorized under construction.

How to respond

To access the full solicitation documents, you need to view the original source on eVA, Virginia's eProcurement portal. You can view the posting publicly without an account.

To submit a response, you must sign in with a free eVA vendor account before the September 30, 2026, deadline. Ensure your account is active and ready for use well in advance of the submission time.

Practical tips for preparing a competitive response

Carefully review all construction documents to understand the scope for each of the three phases, paying close attention to the priority given to Phase 1. Detail your proposed schedule and how you will manage concurrent work while prioritizing Phase 1.

Highlight your experience with similar HVAC replacement projects in critical infrastructure, especially those involving water treatment facilities or large-scale industrial systems. Emphasize your firm's capabilities in DDC system replacement, plumbing, structural, and architectural improvements.

Provide clear documentation of your approach to refrigerant recovery and disposal, demonstrating compliance with all local, state, and federal regulations. Ensure your bid includes all required certifications, licenses, and financial information as specified in the solicitation.