How to bid on Instrument Repairs for Hampton City Schools

What Hampton City Schools is buying

Hampton City Schools is seeking a vendor to provide on-demand repair services for its musical instruments. This includes a wide range of instruments such as string, woodwind, brass, percussion, electronic instruments, and pianos.

The contract will be based on a fixed hourly rate for repairs and a discount off the total repair cost. This is an opportunity for businesses specializing in musical instrument repair to work with a local school district.

Key dates and what happens at the deadline

This solicitation was published on August 24, 2026. The deadline for responses is September 29, 2026, at 7:00 AM ET. All submissions must be completed by this time.

Responses received after the deadline will not be considered. It is important to submit your bid well in advance to avoid any last-minute technical issues.

Who this opportunity suits

This opportunity is ideal for businesses that specialize in the repair of a variety of musical instruments, including string, woodwind, brass, percussion, electronic instruments, and pianos. Vendors should be capable of providing on-demand services.

Firms with experience working with educational institutions or government entities may find this particularly suitable. The relevant category for this work is facilities, specifically related to maintenance and repair services for school assets.

How to respond

To access the full solicitation documents and respond, you need to visit Virginia's eVA eProcurement portal. The solicitation number is 127033.

You can view the posting publicly without an account. However, to submit a response, you will need to sign in with a free eVA vendor account before the deadline.

Practical tips for preparing a competitive response

When preparing your response, clearly outline your proposed fixed hourly repair rate and the discount you will offer on repairs. Ensure these rates are competitive and reflect your expertise.

Provide details on your experience with repairing the specific types of instruments mentioned, such as string, woodwind, brass, percussion, electronic instruments, and pianos. Highlight your capacity to provide on-demand services and your ability to meet the school district's needs.

Review all general and special terms and conditions specified in the solicitation. Make sure your proposal fully complies with all requirements to avoid disqualification.