How to bid on Exercise Equipment for the Great Plains Area IHS Youth Regional Treatment Center

What the agency is buying and why it matters

The Aberdeen Area Indian Health Service (IHS) is looking to purchase and have installed six pieces of commercial-grade fitness equipment for the Youth Regional Treatment Center in Mobridge, South Dakota. This includes shipping, delivery, assembly, installation, operational verification, user orientation, and all warranty documentation.

This opportunity is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside under the Buy Indian Act. This means competition is limited to firms that qualify as both an Indian Economic Enterprise and a small business concern. If your firm meets these criteria, this is a direct opportunity to provide essential equipment to a government facility serving youth.

Key dates and what happens at the deadline

The solicitation was issued on September 2, 2026. If you have questions about the solicitation, they must be emailed to the Contract Specialist by 4:00 p.m. CDT on September 9, 2026.

Written quotations are due by 5:00 p.m. CDT on September 16, 2026. Submissions via email are permitted. No original hard copy is required, and facsimile submissions are not accepted. Ensure your quotation is submitted on time, as late submissions may not be considered.

Who this opportunity suits

This opportunity is specifically for Indian Small Business Economic Enterprises (ISBEEs) that are also small businesses. The applicable NAICS code is 423910, which covers firms involved in the wholesale trade of sporting and recreational goods and supplies.

To be eligible, your firm must have an active SAM.gov registration and a current Unique Entity Identifier (UEI). You must also certify that you are an authorized reseller of the products you propose and that all applicable manufacturer warranties will be fully honored.

How to respond to this solicitation

To access the full solicitation details and documents, you will need to view the original source on the portal. You may need a free account to view documents, though for many bids, this is not necessary.

Your quotation must demonstrate compliance with all material solicitation requirements, including specifications, salient characteristics, delivery requirements, and mandatory technical requirements. The procurement uses a Lowest Price Technically Acceptable (LPTA) approach, meaning the award will go to the responsible offeror with the lowest evaluated price whose quotation is technically acceptable and whose past performance is acceptable.

Practical tips for a competitive response

Carefully review the required equipment specifications. The solicitation lists specific Inflight Fitness and Muscle D models, but allows for technically acceptable equal products. If proposing an equal product, clearly demonstrate how it meets or exceeds the salient functional and performance characteristics.

Ensure your pricing is FOB Destination and includes all costs for packaging, handling, shipping, and delivery. Unit prices should be all-inclusive. Also, be prepared to complete delivery, installation, operational verification, orientation, and warranty documentation within 30–60 calendar days after award. Promptly advise the Contracting Officer of any anticipated supply-chain delays.

For past performance, you may provide up to three references for recent and relevant contracts or orders performed within the preceding five years that involved similar scope, size, and complexity. If you lack relevant past performance, your quotation will not be evaluated favorably or unfavorably on this factor.