Bid guide
How to bid on IRS Audio-Visual and Video Teleconferencing Enterprise Systems Integration
What the IRS is buying and why it matters
The Internal Revenue Service (IRS) is looking for up to three small businesses to provide audio-visual (AV) and video teleconferencing (VTC) equipment, installation, maintenance, troubleshooting, and technology refresh services. These services will cover approximately 410 conference rooms nationwide.
This is a five-year Master Indefinite-Delivery Indefinite-Quantity (IDIQ) contract with a maximum value of $24,746,987.96. It is a 100% small-business set-aside under NAICS code 541519. This opportunity is significant for small businesses specializing in AV and VTC solutions, offering a long-term contract with a substantial ceiling.
Key dates and what happens at the deadline
This solicitation has a two-phase submission process with strict deadlines. The revised Phase 1 submission closing date is September 16, 2026, at 5:00 PM EST. Only firms that successfully pass Phase 1 will be invited to Phase 2.
Phase 2 electronic invitation notices will be sent to passing offerors by September 23, 2026, at 5:00 PM EST. The revised Phase 2 proposal closing date is October 13, 2026, at 5:00 PM EST. The government intends to award contracts based on initial submissions without formal pre-award discussions, so ensure your proposal is complete and accurate.
Who this opportunity suits
This opportunity is ideal for small businesses with expertise in audio-visual and video teleconferencing systems. This includes firms that can provide equipment procurement, installation, staging, maintenance, troubleshooting, and technology refresh services.
The contract requires turn-key, interoperable, and OEM-supported solutions. Vendors should be proficient in managing projects across multiple locations and have a strong understanding of enterprise-level AV/VTC integration and support.
How to respond to this solicitation
To access the solicitation, click “View original source” on the portal. You may need to click it a second time if you land on the homepage. You might need a free account to view documents.
For Phase 1, you must submit Volume I (Brand Authorizations and Cybersecurity Addendum) and native Excel Attachment #3 (Limitations on Subcontracting 51% Prime Math and 4-Lifecycle Technical Certification Matrix). Flat PDFs or image captures of spreadsheets will lead to disqualification. For Phase 2, invited primes will submit a Blinded Volume II Technical Narrative, Volume III Past Performance, and Volume IV Price Proposal (native Excel Attachment #1 Only). Make sure to download and use the updated attachments, including SF_30_Amendment_0001_Notice.pdf, Amendment_0001_Q&A_Log.xlsx, Project_Attachment_1_Pricing_Matrix_Rev1.xlsx, and Project_Attachment_3_Staffing_Workbook_Rev1.xlsx.
Tips for preparing a competitive response
Pay close attention to the two-phase submission instructions and strict chronological deadlines. Ensure all required documents are submitted in the specified native Excel format where indicated, as flat PDFs or image captures will result in disqualification. Carefully review Amendment 0001 and all updated attachments, as they contain critical revisions to deadlines and required forms.
Since the government intends to award contracts based on initial submissions without discussions, your proposal must be complete, accurate, and error-free from the start. Address all requirements in the Performance Work Statement (PWS) and information security/clearance controls (Pub 4812 / IRM) thoroughly. For Phase 1, focus only on questions directly related to immediate Phase 1 gate compliance, as general inquiries about Phase 2 are not permitted at this stage.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Internal Revenue Service; the original posting controls.