How to bid on Insurance Brokerage Services for the City of Alabaster

What the City of Alabaster is buying

The City of Alabaster is seeking proposals from qualified insurance brokerage firms. They need comprehensive property and casualty insurance brokerage, risk management, loss control, policy administration, and claims advocacy services.

This includes managing municipal risks such as property, vehicles, workers’ compensation, public officials, law enforcement, cyber liability, and lost tax revenue. The selected firm will act as the City’s strategic insurance advisor and day-to-day service partner. The contract is expected to last three years, with an option for two one-year renewals.

Key dates and what happens at the deadline

This Request for Qualifications (RFQ) was published on September 06, 2026. All responses must be submitted by October 02, 2026, at 5:30 PM ET. It is important to submit your response before this deadline, as late submissions may not be considered.

Who this opportunity suits

This opportunity is suitable for established insurance brokerage firms with expertise in property and casualty insurance and risk management. Firms should be able to demonstrate a strong emphasis on hands-on, relationship-based service, direct access to assigned personnel, proactive communication, and local or regional response capability.

The City is looking for a partner that can provide active advocacy during significant, disputed, complex, or catastrophic claims. This is for selecting a broker and service team, not for insurance quotes.

How to respond

To access the full posting and related documents, you need to visit the City of Alabaster bid postings page. The posting and any related document links are available there.

Once you have reviewed all the materials, submit your response as directed in the posting before the stated deadline.

Practical tips for preparing a competitive response

Carefully review all sections of the solicitation to ensure your proposal addresses every requirement. Highlight your firm's experience with municipal clients and your specific expertise in managing the types of risks mentioned, such as cyber liability or public officials' liability.

Emphasize your firm's service model, including how you provide direct access to personnel, proactive communication, and local or regional response capabilities. Provide concrete examples of your claims advocacy experience, particularly for complex or catastrophic claims. Since this is for selecting a broker and service team, focus on showcasing your team's qualifications and your firm's strategic advisory approach rather than just listing services.