Bid guide
How to bid on fire alarm and safety system maintenance for the Department of Commerce
What the agency is buying and why it matters
The Department of Commerce is seeking a small business to inspect, test, repair, and maintain fire alarm systems, fire extinguishers, and backflow prevention devices. This work will be performed at the NOAA NMFS Galveston campus in Galveston, Texas, across six buildings. The contract also includes installing new fire alarm devices in some facilities.
This opportunity is important for vendors specializing in fire safety and prevention services. It offers a 12-month base year with two additional 12-month option years, providing a potential for a multi-year engagement with a federal agency.
Key dates and what happens at the deadline
The solicitation was published on September 04, 2026. All quotes must be submitted by September 14, 2026, at 12:00 PM ET. This is a firm deadline, and late submissions may not be considered.
A site visit is scheduled for September 8, 2026, at 10:00 a.m. CST. Attending the site visit is highly recommended to fully understand the scope of work and site conditions. After the deadline, the government will evaluate quotes based on price and other factors using a Best Value, Trade-off procedure, with the intent to award a single firm fixed-price purchase order.
Who this opportunity suits
This acquisition is set aside for small business concerns. The associated NAICS code is 238220, which has a small business size standard of $19 Million. This opportunity is ideal for small businesses with expertise in installing, inspecting, testing, repairing, and maintaining fire alarm systems, fire extinguishers, and backflow prevention devices.
Firms with experience in providing services for multiple buildings and ensuring compliance with applicable codes and standards will be well-suited for this contract. The work requires furnishing all non-personal service labor, materials, equipment, permits, testing, programming, and documentation.
How to respond to this solicitation
To access the solicitation, click “View original source” to open the opportunity on the portal. If the first click leads to the portal's homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.
Quotes are being requested as a Request for Quotation (RFQ) and a separate written solicitation will not be issued. Quote pricing may be provided on the attached SF18 form or on company letterhead. Invoices will be billed monthly in arrears via IPP, and you must provide monthly and annual pricing for the base year and all option years.
Tips for a competitive response
Carefully review the Statement of Work to ensure your quote addresses all requirements, including scheduled inspections, preventative maintenance, corrective repairs, emergency response services, and documentation. Pay close attention to the requirement for installing new fire alarm notification and initiating devices in designated facilities.
Since the evaluation will use Best Value, Trade-off procedures, clearly articulate not just your price, but also the value your company brings. Highlight your experience with similar projects, your technical capabilities, and your approach to ensuring operational readiness and code compliance. Attending the site visit on September 8, 2026, at 10:00 a.m. CST is crucial for gathering detailed information and asking clarifying questions, which can help you submit a more accurate and competitive quote.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from National Oceanic and Atmospheric Administration; the original posting controls.